Business Development Clients Portal Specialist
Lloyds Register
Location: Mumbai /India
What we’re looking for
- The Portal specialist is responsible for managing and maintaining the company’s tenders across clients and vendor portals throughout the Middle East & Africa regions.
- The role supports business development by ensuring accurate registrations, timely tender submissions, compliance with regional requirements, and efficient handling of portal-based registration and invoicing processes.
What we offer you
A full-time permanent role
A competitive package
The role
- Manage all client/vendor portal registrations, renewals and profile updates.
- Maintain a master portal register covering access details, client contacts, registration status, expiry dates, submission requirements and ownership.
- Manage portal user access, credentials, MFA, back-up users and access recovery processes.
- Maintain current company documents, certificates, compliance documents, insurance records, tax/VAT documentation, bank letters, QHSE documentation and other portal-required records.
- Monitor portals for new tenders, RFQs, EOIs, RFPs, prequalification requests, clarifications, addenda and client notifications.
- Coordinate with BD and proposal leads to ensure timely internal opportunity alerts and deadline tracking.
- Prepare portal submission checklists and manage the upload/submission of technical, commercial, legal and administrative documents.
- Track all clarifications, addenda and client communications issued through portals.
- Capture and archive submission confirmations, receipts and audit trails.
- Support Finance with invoice uploads, approval tracking, rejection follow-up and portal-based payment-status monitoring.
- Maintain trackers for registrations, tenders, document expiry and portal risks.
- Produce regular dashboard reports covering active portals, upcoming deadlines, tender activity, document renewals, submissions status.
- Escalate portal access issues, submission risks, missing documents and compliance gaps early.
What you bring
Bachelor’s degree in business administration, or Engineering, or Supply Chain, or Finance, Commercial Management or related disciplines.
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3–6 years’ experience in vendor portal management, tender coordination, bid administration, commercial operations or procurement support.
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Experience with GCC / MEA government, energy, infrastructure, maritime, port, logistics or engineering client portals preferred.
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- Experience with government portals or mega clients across the public and private sector is advantageous.
- Experience in consultancy, engineering, infrastructure, ports, maritime, logistics or energy sectors preferred.
- Knowledge of government procurement processes.
- Proficient in MS Office, Oracle Fusion or SAP Ariba tools and particularly Excel for reporting and data management.
- Excellent communication and coordination skills.
- Attention to detail and ability to work with deadlines.
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