Job Title: Executive Assistant / Personal Secretary
Location: Gurgaon, Haryana
Position Type: Full-Time
Position Overview
We are seeking a highly professional, organized, and proactive Executive Assistant / Personal Secretary to provide comprehensive administrative and executive support to Management.
The ideal candidate will possess excellent communication skills, strong organizational abilities, and professional etiquette, with the capacity to manage multiple tasks efficiently. This role involves close collaboration with leadership, patients, clients, collaborators, institutions, and operational teams.
Key Responsibilities
- Manage executive calendars, appointments, meetings, and travel arrangements to ensure smooth daily operations.
- Coordinate internal and external communications, including emails, calls, WhatsApp messages, and stakeholder follow-ups.
- Prepare and maintain reports, presentations, correspondence, confidential records, and executive documentation.
- Liaise with hospitals, laboratories, vendors, clients, and other stakeholders to support business and operational activities.
- Monitor and track tasks, deadlines, meetings, and administrative workflows while maintaining organized records and databases.
- Support social media communications, wellness events, branding initiatives, and digital outreach activities as required.
Required Skills
- Excellent verbal and written communication skills in English and Hindi
- Strong interpersonal and coordination abilities
- Professional demeanor and presentation
- Effective organizational and multitasking capabilities
- Experience in administrative and office management
- Proficiency in:
- MS Office Suite
- Google Workspace
- Email drafting and correspondence
- Excel and presentation preparation
- Ability to maintain confidentiality and professionalism
Preferred Candidate Profile
- Prior experience as:
- Executive Assistant
- Personal Secretary
- Administrative Coordinator
- Front Office Executive
- Healthcare / Hospital Coordinator
- Experience in healthcare, wellness, diagnostics, or corporate environments preferred
- Pleasant personality with professional etiquette
Qualifications
- Graduate in any discipline
- Strong communication and coordination skills are mandatory
Experience
- 2– 4 years of relevant experience preferred
- Freshers with exceptional communication and organizational skills may also apply
Work Environment
Opportunity to work in areas including:
- Preventive healthcare
- Precision wellness
- Longevity medicine
- Molecular diagnostics
- Executive healthcare administration
Pay: ₹30,000.00 - ₹40,000.00 per month
Work Location: In person
