EVENT MANAGEMENT INTERNS / FRESHERSSponsorships VIP Relations Speaker Management Industry Partnerships Marketing Event ExecutionRole Overview
We are looking for energetic Interns / Freshers who want practical, hands-on exposure in planning and executing large-scale events across multiple sectors such as:
- Agriculture & Organic Farming
- Technology & AI Summits
- Spiritual & Cultural Events
- Corporate Events
- Government Events
- Conferences & Exhibitions
- Awards
- Business Summits
- Social & Public Initiatives
This is not only an event-day role. Candidates will be involved in the complete event lifecycle — research, sponsorships, chief guest invitations, speaker outreach, industry partnerships, registrations, marketing, production coordination and event execution.
1. SPONSORSHIP & BUSINESS DEVELOPMENT INTERNKey Responsibilities
- Research companies relevant to each event.
- Identify potential:
- Title Sponsors
- Strategic Partners
- Category Partners
- Exhibition Partners
- Barter Partners
- Identify decision-makers such as:
- CEOs
- CMOs
- Marketing Heads
- CSR Heads
- Brand Heads
- Business Heads
- Corporate Communication Heads
- Call and email prospective sponsors.
- Send sponsorship decks and proposals.
- Follow up with companies.
- Schedule sponsor meetings.
- Assist senior team members during commercial presentations.
- Understand sponsor requirements and suggest customised deliverables.
- Maintain sponsorship CRM and follow-up sheets.
- Coordinate sponsor logos, branding and deliverables.
- Support payment and documentation follow-ups.
Exposure
Candidates will learn how sponsorships are actually generated, how brands evaluate events and how commercial partnerships are negotiated.
2. CHIEF GUEST, VIP & GOVERNMENT RELATIONS INTERNKey Responsibilities
- Research appropriate Chief Guests for different events.
- Prepare invitation databases.
- Assist in drafting formal invitation letters.
- Coordinate sending/submission of invitations.
- Follow up with:
- Government offices
- Ministers' offices
- Senior bureaucrats
- Institutional heads
- Industry leaders
- Dignitaries
- Coordinate with PA/PS/office teams.
- Maintain invitation and confirmation status.
- Assist with VIP protocol planning.
- Coordinate:
- Arrival timings
- Parking
- Green rooms
- Stage seating
- Escort arrangements
- Hospitality
- Support the senior protocol team on event day.
Exposure
Interns will understand government communication, formal invitations, protocol, professional follow-ups and senior-level stakeholder management.
3. SPEAKER & PANEL MANAGEMENT INTERNKey Responsibilities
- Research speakers relevant to event themes.
- Identify:
- CEOs
- Founders
- CXOs
- Experts
- Academicians
- Scientists
- Industry leaders
- Entrepreneurs
- Thought leaders
- Contact prospective speakers.
- Send speaker invitations and event briefs.
- Coordinate confirmations.
- Collect:
- Speaker profiles
- Photographs
- Designations
- Presentation requirements
- Travel information
- Coordinate panel topics and session requirements.
- Maintain speaker database.
- Assist moderators and speakers on event day.
- Manage speaker green room and stage calls.
Exposure
Candidates get practical experience communicating professionally with senior executives, experts and public personalities.
4. INDUSTRY RESEARCH & PARTNERSHIPS INTERNResponsibilities
- Study the sector related to each event.
- Identify relevant industries and companies.
- Create databases of:
- Companies
- Associations
- Institutions
- Government departments
- Buyers
- Investors
- Partners
- Understand what each industry needs from the event.
- Approach organisations for:
- Partnerships
- Participation
- Exhibitions
- Delegations
- Speakers
- Sponsorships
- Develop relationships with industry associations.
- Coordinate B2B meetings and networking opportunities.
5. AGRI EVENTS — SPECIAL RESPONSIBILITIES
For events related to Organic Farming, Agriculture, Agri-Tech and Farmer Development, interns may work with:
- Farmers
- FPOs / FPCs
- Organic farming organisations
- Agriculture companies
- Seed companies
- Bio-fertiliser companies
- Irrigation companies
- Farm machinery companies
- Drone companies
- Agri-tech startups
- Banks / rural finance
- Exporters
- Food processors
- Buyers
- Agriculture universities
- Research institutions
- Government Agriculture Departments
Work Includes
- Farmer and FPO mobilisation.
- Sponsor research.
- Stall/exhibitor sales.
- Buyer–seller meeting coordination.
- Agriculture company outreach.
- Government invitations.
- Speaker identification.
- Expo coordination.
- Awards nominations and coordination.
- Farmer database creation.
6. TECH & AI SUMMIT — SPECIAL RESPONSIBILITIES
Candidates working on Technology & AI Summits will interact with:
- IT companies
- AI companies
- SaaS companies
- Cloud companies
- Cybersecurity companies
- Data centre companies
- Startups
- Investors
- Consulting firms
- Banks
- Pharma
- Aerospace
- Manufacturing
- Healthcare
- Infrastructure
- Energy companies
Work Includes
- Identifying CXO speakers.
- CEO/CIO/CTO/CISO outreach.
- Corporate sponsorship sales.
- Startup outreach.
- Investor invitations.
- Panel research.
- Delegate acquisition.
- Technology-company partnerships.
- Exhibition/demo coordination.
- AI product showcase coordination.
- Networking and B2B meeting coordination.
7. SPIRITUAL & CULTURAL EVENTS — SPECIAL RESPONSIBILITIES
For large spiritual and cultural initiatives, interns may work with:
- Peethams
- Mathas
- Spiritual organisations
- Religious institutions
- Spiritual leaders
- Scholars
- Cultural organisations
- Philanthropists
- Patrons
- Donors
- Corporate sponsors
- Artists
- Classical performers
- Government and protocol teams
Work Includes
- Invitations to spiritual leaders and dignitaries.
- Peetham/Matha coordination.
- Donor and patron outreach.
- Sponsorship research.
- Cultural-program coordination.
- Artist management.
- Guest hospitality.
- Protocol assistance.
- Volunteer coordination.
- International participant communication where required.
8. EXHIBITION & STALL SALES INTERNResponsibilities
- Identify potential exhibitors.
- Call companies and explain stall opportunities.
- Send stall brochures.
- Follow up for bookings.
- Maintain stall availability.
- Coordinate payment follow-ups.
- Collect:
- Company name
- Logo
- Stall requirements
- Representative details
- Electrical requirements
- Coordinate exhibitor setup.
- Assist exhibitors during the event.
Exposure
Hands-on experience in B2B sales, exhibitions and client relationship management.
9. MARKETING & AUDIENCE OUTREACH INTERNResponsibilities
- Assist in social-media planning.
- Coordinate event creatives.
- WhatsApp outreach.
- Email campaigns.
- Database marketing.
- Community outreach.
- College/institution outreach.
- Registration campaigns.
- Influencer coordination.
- Track registrations.
- Support event website/landing-page updates.
- Speaker and sponsor announcement coordination.
10. PR & MEDIA INTERNResponsibilities
- Build media databases.
- Contact print, television and digital media.
- Assist in sending press releases.
- Coordinate journalist invitations.
- Maintain media confirmations.
- Assist with press conferences.
- Manage media registration.
- Coordinate interviews and media interactions.
- Collect published coverage.
- Prepare post-event media reports.
11. EVENT OPERATIONS & PRODUCTION INTERNResponsibilities
Assist the production team with:
- Venue coordination
- Stage
- LED
- Sound
- Lighting
- Branding
- Stalls
- Furniture
- Registration
- Signages
- Décor
- Catering
- Vendor coordination
- Transportation
- Parking
- Security
- Hospitality
- Event-day execution
Candidates should be comfortable working onsite and handling last-minute requirements professionally.
12. REGISTRATION & DELEGATE MANAGEMENT INTERNResponsibilities
- Maintain registration databases.
- Confirmation calls.
- QR registration.
- Badge preparation.
- Delegate categorisation.
- VIP registration.
- Speaker registration.
- Sponsor registration.
- Exhibitor registration.
- Onsite check-in.
- Attendance tracking.
- Post-event database management.
13. BARTER & PARTNERSHIPS INTERN
Candidates may also identify companies who can provide event requirements through barter.
Examples:
- Hotels
- Catering
- Water
- Beverages
- Printing
- Photography
- Video
- Media
- Transportation
- Hospitals
- Ambulances
- Gifts
- Mementos
- Décor
- Plants
- Digital technology
- Registration software
The intern will learn how to structure value-in-kind partnerships rather than only cash sponsorships.
14. WHO CAN APPLY?
- Graduates / final-year students / freshers.
- MBA / BBA / Mass Communication / Event Management / Marketing students preferred, but any motivated graduate can apply.
- Strong communication skills.
- Comfortable making professional calls.
- Good English communication; additional regional languages are an advantage.
- Basic Excel / Google Sheets / PowerPoint knowledge.
- Comfortable researching companies and people online.
- Ability to follow up consistently.
- Willingness to attend meetings and work onsite.
- Presentable and professional.
- Target-oriented attitude.
- Strong willingness to learn.
15. WHAT THE CANDIDATE WILL LEARN
This internship is designed to provide real business exposure, not only certificates.
Candidates will learn:
- How an event is conceptualised.
- How an event budget works.
- How sponsorship revenue is generated.
- How to approach major companies.
- How to communicate with senior executives.
- How Chief Guests are invited.
- How government offices are approached.
- How speakers and panelists are finalised.
- How exhibitions are sold.
- How industry partnerships are created.
- How farmers/FPOs/business audiences are mobilised.
- How marketing and PR work.
- How vendors are negotiated.
- How large events are executed onsite.
- How post-event sponsor reporting is handled.
16. EXPECTED WORKING STYLE
Candidates should understand that events require:
- Regular follow-ups.
- Calling and meeting people.
- Maintaining databases.
- Working against deadlines.
- Coordination between multiple teams.
- Occasional extended working hours closer to the event.
- Professional behaviour with senior guests and clients.
- Willingness to take ownership of assigned tasks.
17. PERFORMANCE KPIs
Depending on the assigned vertical, interns may be measured on:
- Number of companies researched.
- Decision-maker contacts identified.
- Sponsor calls completed.
- Sponsorship meetings generated.
- Exhibitors approached.
- Stalls sold.
- Speakers approached/confirmed.
- VIP invitations completed.
- FPO/farmer organisations onboarded.
- Registrations generated.
- Partnerships secured.
- Database quality.
- Follow-up discipline.
- Event-day performance.
18. RECOMMENDED INTERNSHIP DESIGNATION
Candidates can join under the common designation:
EVENTS & BUSINESS DEVELOPMENT INTERN
and subsequently be assigned to one primary vertical:
Sponsorship & Partnerships
VIP & Government Relations
Speaker & Guest Relations
Industry Research & Outreach
Exhibitions & Stall Sales
Marketing & Delegate Acquisition
PR & Media
Production & Event Operations
The objective is to give freshers 360-degree practical exposure to the business of events, while allowing strong performers to specialise in sponsorships, business development, protocol, marketing, client servicing or event operations.
Pay: Up to ₹25,000.00 per month
Benefits:
- Flexible schedule
- Food provided
- Work from home
Work Location: Hybrid remote in Hyderabad, Telangana (Hyderabad, Hyderabad District)
