Children’s Dental Center, Gurugram is looking for a smart, highly organized, discreet and proactive Executive Secretary to the Director to join our team.
This is a high-responsibility role for someone who can work closely with the Director of a busy pediatric dental practice and help manage appointments, communication, documentation, coordination and day-to-day administrative priorities.
We are looking for someone who is not merely a secretary, but a trusted professional who can anticipate requirements, follow up independently and ensure that nothing important is missed.
Key Responsibilities
- Manage the Director’s calendar, appointments and daily schedule
- Coordinate professional meetings, calls and engagements
- Handle emails, messages, correspondence and routine communication
- Maintain and organize important documents, records and files
- Prepare meeting notes, follow-up lists and reminders
- Coordinate with clinic staff, consultants, vendors and external professionals
- Follow up on pending tasks and ensure timely completion
- Assist the Director in managing administrative and operational matters
- Coordinate travel, meetings and professional events when required
- Maintain confidentiality of sensitive professional and business information
- Prepare presentations, letters, reports and basic documents as required
- Manage incoming communication and ensure important matters reach the Director promptly
- Coordinate personal and professional appointments when required
- Assist with projects, conferences, courses, workshops and other professional activities
- Maintain a systematic record of commitments, deadlines and follow-ups
- Handle multiple priorities in a fast-paced professional environment
Pay: ₹25,000.00 - ₹30,000.00 per month
Work Location: In person
