Job Summary
We are seeking an organized, reliable, and personable Office Assistant to support daily operations at our showroom. In this hybrid role, you will handle essential clerical and administrative tasks while maintaining the visual presentation of the showroom and greeting incoming clients. The ideal candidate balances strong data entry skills with an energetic, customer-first attitude.
Key ResponsibilitiesShowroom & Client Relations
- Greet incoming visitors, clients, and designers in a professional, welcoming manner.
- Answer telephone inquiries, route calls, take messages, and manage the general office email.
- Maintain visual standards of the showroom floor, ensuring item displays are neat, clean, and organized.
- Provide basic information about products, pricing, and order statuses to walk-in clients.
Administrative & Clerical Support
- Perform accurate data entry into inventory tracking systems, billing tools, or customer databases.
- Process sales invoices, handle cash/card receipts, and manage basic petty cash accounts.
- Organize office documentation, including customer files, vendor contracts, and shipping logs.
- Coordinate appointment calendars and schedule showroom consultations for the sales team.
Inventory & Logistics
- Track stock levels for both office stationery and showroom sample materials.
- Handle shipping coordination, including preparing courier labels and accepting vendor deliveries.
- Update inventory lists regularly as new stock or seasonal samples arrive. [1, 2, 3]
Required Skills and Qualifications
- Education: High school diploma or equivalent; an associate degree in business or management is a plus.
- Experience: 1–2 years of experience in an administrative office role or a retail showroom environment.
- Software Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic billing or CRM software.
- Communication: Excellent verbal and written communication skills with a pleasing, client-facing demeanor.
- Organization: Strong multitasking abilities with strict attention to detail in a fast-paced environment.
Working Conditions
- Schedule: Full-time position, which may require working weekends or holidays depending on showroom peak hours.
- Physical Demands: Ability to remain standing for periods to assist clients and lift light parcels or showroom samples.
To help tailor this template further, please let me know:
- What specific industry or product does your showroom specialize in (e.g., apparel, furniture, automobiles)?
- Do they need to handle specific software like QuickBooks, Tally, or Photoshop?
- Are there any unique duties, such as setting up visual displays or driving between locations?
Pay: ₹12,000.00 - ₹18,000.00 per month
Work Location: In person
