Role Overview
We are seeking a highly professional, presentable, and business-savvy Executive Assistant to support the Director of a leading Diamond Jewellery Manufacturing company. This role goes beyond traditional secretarial work — the EA will act as the Director’s right hand, managing daily priorities, ensuring flawless follow-ups, and confidently representing the Director in his absence, including during international travels.
Key Responsibilities
1. Director’s Office Management
- Act as the first point of contact for internal teams, clients, and external stakeholders.
- Manage the Director’s calendar, appointments, travel, and meeting schedules.
2. Business & Operational Support
- Draft and review business correspondence, proposals, and reports.
- Track critical projects, ensure timely follow-ups, and close loops on behalf of the Director.
- Maintain confidentiality and handle sensitive information with discretion.
3. Representation & Decision Support
- Represent the Director in meetings when he is traveling or unavailable.
- Take decisions on operational matters as per delegated authority.
- Maintain strong professional relationships with vendors, partners, and clients.
4. Communication & Coordination
- Prepare presentations, meeting notes, and action trackers.
- Ensure clear communication flow between the Director and teams.
- Follow up on deliverables and deadlines across departments.
5. Time Zone Flexibility
- Adjust working hours to align with the Director’s travel schedule (e.g. Start Late Around 1 PM to till 11 PM IST (7PM to 11PM can be work from Home) when the Director is in the USA
- Ensure seamless global coordination across time zones.
Candidate Profile
- Education: Graduate/Postgraduate in Business Administration, Commerce, or related field.
- Experience: 5–8 years as an Executive Assistant, Business Coordinator, or similar role; exposure to jewellery, luxury, or manufacturing industries preferred.
- Skills & Competencies:
- Excellent English communication (written and verbal).
- Strong business acumen with ability to understand company priorities.
- Excellent organizational skills and ability to multitask.
- High sense of responsibility, integrity, and discretion.
- Tech-savvy (MS Office, scheduling tools, basic business software).
Pay: Up to ₹40,000.00 per month
Benefits:
- Cell phone reimbursement
- Commuter assistance
- Internet reimbursement
Application Question(s):
- Have you read the complete JD and are you comfortable with the working hours, responsibilities, and expectations mentioned?
Education:
Experience:
- Executive Assistant: 3 years (Required)
Language:
Work Location: In person
