Job Purpose
Hiremath & Rathi CA Firm, Hubli, is looking for a Process Coordinator to coordinate and monitor audit processes, client assignments, FMS activities, TAT, documentation and audit closure.
The candidate will coordinate with CA Partners, Audit Managers, Audit Executives and Client Finance Teams to ensure audit assignments progress smoothly and are completed within planned timelines.
Key Responsibilities
Client & Team Assignment
- Maintain the client and audit assignment list.
- Coordinate with Partners for client allocation.
- Assign and track Audit Partner, Audit Manager and Audit Team.
- Maintain client-wise audit schedules and target completion dates.
FMS & Process Monitoring
- Monitor audit activities through the FMS.
- Track the complete workflow from Audit Planning to Final Audit Report & Closure.
- Monitor Planned vs Actual completion dates and TAT.
- Follow up on pending and overdue activities.
- Update FMS status, remarks and completion information.
- Escalate significant delays to the Audit Manager/Partner.
Audit Coordination
- Coordinate with clients for required audit documents.
- Maintain the PBC / Information Required Tracker.
- Follow up for pending documents and clarifications.
- Coordinate audit queries between the audit team and client finance team.
- Track audit review comments and final report status.
MIS & Documentation
- Maintain accurate client and audit records.
- Prepare daily/weekly/monthly MIS reports.
- Track pending audits, overdue activities, TAT, queries and final closures.
- Ensure proper documentation and filing of process records.
Qualification
Education:
Experience:
- 2–5 years of experience in audit coordination, process coordination, operations, MIS or similar roles.
- Experience in a CA firm / Audit Firm will be preferred.
Language Requirements
- Kannada – Fluent
- English – Fluent
- Hindi – Fluent
Required Skills
- MS Excel / Google Sheets
- MIS Reporting
- Process & FMS Tracking
- Audit Coordination
- Client Coordination
- Documentation
- Follow-up & Escalation
- TAT Monitoring
- Good communication and organizational skills
- Ability to manage multiple client assignments
Key KPIs
- Accurate and timely FMS updates
- TAT compliance
- Timely follow-up of pending documents
- Client-wise audit tracking
- Audit query tracking and closure
- Accurate MIS reporting
- Process/SOP compliance
- Timely audit closure
Candidate Profile
The ideal candidate should be organized, proactive and detail-oriented, with strong follow-up and coordination skills. The person should be comfortable communicating with CA Partners, Audit Managers, Audit Teams and clients and should be able to manage multiple audit assignments simultaneously.
Location: Hubli, Karnataka
Qualification: B.Com
Experience: 2–5 years
Languages: Kannada + English + Hindi (Fluent)
Pay: ₹10,000.00 - ₹12,000.00 per month
Education:
Experience:
- CRM software: 1 year (Preferred)
- Microsoft Excel: 1 year (Required)
- Google Docs: 1 year (Required)
Language:
- Kannada (Required)
- English (Required)
- Hindi (Required)
Location:
- Hubli, Karnataka (Hubli) (Required)
Work Location: In person
