Job Description – Executive Accounts Payable (Food Industry)
Position: Executive – Accounts Payable
Department: Finance & Accounts
Industry: Food Industry / Food Manufacturing / Sweets & Savouries / Restaurant Chain / FMCG
Reporting To: Accounts Manager / Finance Manager
Experience: 2+years
Qualification: B.Com / M.Com / MBA (Finance) / CA Inter (Preferred)
Location: Pallikaranai, Chennai 600100
Interested canidate shall forward their profile to hrcareer at sgbpl dot in ; whatsapp - 63/84/00/93/50
Job Summary
The Executive – Accounts Payable is responsible for managing vendor invoices, payment processing, reconciliation, and maintaining accurate financial records. The role ensures timely payments to suppliers, adherence to company policies, and smooth coordination with procurement, stores, and operations teams within the food industry.
Key Responsibilities
- Process and verify vendor invoices, purchase orders, goods receipt notes (GRN), and supporting documents.
- Ensure accurate accounting entries and timely posting in ERP/accounting systems.
- Prepare payment schedules and process payments through bank transfers, cheques, NEFT/RTGS, and online payment platforms.
- Perform vendor account reconciliations and resolve discrepancies promptly.
- Maintain records of outstanding payables and monitor ageing reports.
- Coordinate with Procurement, Stores, Production, and Operations teams for invoice approvals and issue resolution.
- Verify statutory compliance related to GST, TDS, and other applicable regulations.
- Prepare monthly payable reports and management MIS reports.
- Assist during month-end and year-end closing activities.
- Maintain proper documentation and filing of invoices, payment vouchers, and supporting records.
- Handle employee reimbursement claims and petty cash settlements, if assigned.
- Support internal and external audits by providing required documents and explanations.
- Ensure confidentiality and accuracy of financial information.
Required Skills
Technical Skills
- Strong knowledge of Accounts Payable processes.
- Knowledge of GST, TDS, and statutory compliance.
- Proficiency in MS Excel (VLOOKUP, Pivot Tables, XLOOKUP, formulas).
- Experience in ERP systems such as SAP, Tally, Microsoft Dynamics NAV, Business Central, Oracle, or similar software.
- Knowledge of vendor reconciliation and payment management.
Soft Skills
- Strong analytical and numerical ability.
- Excellent attention to detail.
- Good communication and interpersonal skills.
- Time management and organizational skills.
- Ability to work under deadlines.
Preferred Experience (Food Industry)
- Experience handling multiple vendors, raw material suppliers, packaging suppliers, and outlet-related expenses.
- Experience working with food manufacturing plants, restaurant chains, sweets & savouries businesses, or FMCG companies.
- Familiarity with inventory, procurement, and store operations.
Key Performance Indicators (KPIs)
- Timely processing of vendor invoices.
- On-time vendor payments.
- Accuracy in accounting entries.
- Reduction in payment discrepancies.
- Vendor reconciliation completion rate.
- Compliance with statutory requirements.
- Timely submission of MIS reports.
Pay: ₹20,000.80 - ₹22,000.87 per month
Benefits:
Work Location: In person
