Position Overview
We are seeking a detail-oriented and highly organized professional for a hybrid role combining Recruitment Support and Linguist Management responsibilities. The Linguist Communication Specialist will support recruitment operations while managing linguist onboarding, communication, profile creation, reporting, and administrative follow-up tasks.
The ideal candidate is proactive, communicative, tech-savvy, and capable of handling multiple administrative processes with accuracy and professionalism.
Key Responsibilities
- Conduct follow-up communications with candidates and linguists
- Review taxi forms and supporting documentation for accuracy and completeness
- Send supplier payment invitations and onboarding communications
- Create and maintain linguist profiles in internal systems
- Manage and update records with strong attention to detail
- Send professional communications to linguists regarding onboarding, compliance, and assignments
- Generate and maintain reports for recruitment and linguist management activities
- Support recruitment and administrative workflows as needed
- Ensure all records and documentation are properly organized and updated
- Collaborate with internal teams to maintain smooth operational processes
Required Qualifications
- Advanced knowledge of Microsoft Office Suite (Excel, Word, Outlook)
- Strong knowledge of PDF editing and document handling
- Excellent attention to detail
- Previous experience in records management, records clerk, administrative support, or similar detail-oriented roles preferred
- Strong English written and verbal communication skills
- Ability to multitask and manage priorities efficiently
- Professional and organized work style
- Ability to work independently and within a team environment
Preferred Qualifications
- Previous experience with Applicant Tracking Systems (ATS)
- Experience in recruitment, staffing, onboarding, or vendor/linguist management
- Experience working in fast-paced administrative environments
Schedule & Availability
- Training Schedule: Monday to Friday, 9:00 AM – 5:00 PM EST
- Regular Schedule: Monday to Friday, 10:00 AM – 6:00 PM EST
Ideal Candidate Profile
The ideal candidate is highly organized, responsive, detail-focused, and comfortable handling both recruitment coordination and linguist/vendor management responsibilities. They should be confident communicating professionally with linguists and internal teams while maintaining accuracy across administrative processes.
