The ideal candidate will be responsible for managing day-to-day purchasing activities, coordinating with vendors, obtaining quotations, negotiating prices, processing purchase orders, and ensuring timely availability of materials as per business requirements.
Key Responsibilities
- Manage the end-to-end purchase process from requirement identification to order placement and delivery.
- Coordinate with internal departments to understand and fulfil procurement requirements.
- Identify, evaluate, and coordinate with vendors and suppliers for required products and materials.
- Obtain and compare quotations based on price, quality, specifications, delivery timelines, and payment terms.
- Negotiate with vendors to achieve competitive pricing and favourable commercial terms.
- Prepare and process Purchase Orders (POs) and ensure proper documentation.
- Follow up with vendors to ensure timely delivery of materials and products.
- Track pending orders, deliveries, and procurement status and provide regular updates to relevant teams.
- Maintain and update vendor records, purchase records, quotations, POs, invoices, and other procurement documentation.
- Coordinate with accounts and other concerned teams regarding invoices, payments, and vendor-related queries.
- Assist in identifying new vendors and developing a reliable supplier base.
- Monitor market prices and availability of commonly procured items.
- Ensure purchases are made in accordance with company requirements, approved budgets, and internal procurement processes.
- Resolve issues related to quality, quantity, delivery, pricing, and vendor discrepancies.
- Maintain proper records and reports related to purchasing activities.
Preferred Qualifications
- 2–5 years of experience in Purchase, Procurement, Vendor Management, or a similar role.
- Experience in IT Hardware, Electronics, AV Products, Interactive Flat Panels, Display Solutions, Office Equipment, or related industries will be an advantage.
- Good understanding of the purchase and procurement cycle.
- Experience in handling multiple vendors and obtaining/comparing quotations.
- Strong negotiation and vendor management skills.
- Good communication and coordination skills.
- Strong attention to detail and ability to maintain accurate documentation.
- Proficiency in MS Excel and MS Office.
- Experience with ERP/accounting/procurement software will be an added advantage.
- Ability to manage multiple purchase requirements and meet deadlines.
- Graduate in any discipline; relevant qualification in Procurement, Supply Chain, Commerce, or Business Administration will be an advantage.
Key Skills
Purchase & Procurement | Vendor Management | Quotation Comparison | Price Negotiation | Purchase Orders | Order Tracking | Inventory Coordination | Documentation | MS Excel | Communication
Pay: ₹25,000.00 - ₹30,000.00 per month
Benefits:
- Health insurance
- Paid sick time
- Paid time off
- Provident Fund
Work Location: In person
