Job Responsibilities:
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Coordinate with Program and Departmental Heads to ensure project timelines are followed. Identify gaps and potential risks in project implementation and report these to the Executive Director (ED)
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Support in the adoption of approved Policies and Standard Operating Procedures (SOPs)
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Manage the ED’s calendar for program-specific and departmental review meetings
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Coordinate with relevant departments to ensure meetings are scheduled as per agreed timelines
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Set up internal meetings, draft agendas, and take detailed minutes of the meetings
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Distribute minutes, including task assignments, and responsibilities, to participants
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Follow up on assigned tasks and provide a dashboard to the ED for review and action
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Assist in establishing and strengthening HR development and monitoring systems
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Support in the documentation process, preparing PPTs, proposals, and reports
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Manage communications with donors and internal/external stakeholders
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Assist in strengthening relationships with external stakeholders through effective data management, coordination, and communication
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Maintain and organize important files, records, and databases, ensure they are up-to- date and easily accessible
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Handle sensitive information with discretion and maintain confidentiality.
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Act as a point of contact between the executive director and other departments, facilitating communication and information flow
Requirements and skills:
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Proven experience as an Executive Assistant, Personal Assistant or similar role.
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Excellent knowledge in MS Office
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Exceptional organizational and time management skills.
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Familiarity with latest tools and technologies in office management (e.g. e-calendars and copy machines).
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Well versed in English and Telugu Languages, both written and oral communication
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Willingness to travel frequently between Warangal & Hyderabad
Salary:
₹6,00,000 – ₹7,00,000 per annum
Contact Details:
8522823545
