HOLZBOX MODULAR FURNITURES LLP
Location: Attapur, Hyderabad
Position: Purchase Coordinator
Department: Purchase / Procurement
Employment Type: Full-time
CTC: ₹25,000 – ₹35,000 per month, based on experience
ABOUT THE ROLE
Holzbox Modular Furnitures LLP is looking for a Purchase Coordinator who will act as the key coordination link between our Design Team, Purchase Team, and external vendors/partners.
The person will be responsible for understanding upcoming material requirements, identifying critical and high-lead-time purchases, obtaining quotations, placing approved orders, and ensuring timely dispatches through consistent and effective follow-ups.
This role is ideal for someone who is highly organized, proactive, strong in communication, and exceptionally good at follow-ups.
KEY RESPONSIBILITIES
1. Design & Purchase Coordination
- Coordinate with the Design Team to understand upcoming material requirements.
- Review requirements and identify critical, imported, special-order, and high-lead-time materials.
- Understand material specifications, quantities, brands, finishes, sizes, and other relevant details.
- Clarify incomplete requirements with the Design Team before procurement.
- Ensure critical materials are identified and actioned well in advance.
2. Vendor & Partner Coordination
- Coordinate with vendors and partners regarding material availability, pricing, lead times, and delivery schedules.
- Request and follow up on quotations.
- Obtain competitive quotations from vendors and share them with the Purchase Team for evaluation and approval.
- Follow up continuously on pending quotations and ensure timely responses.
- Maintain professional relationships with vendors and partners.
3. Order Placement & Tracking
- Place approved orders, particularly for high-lead-time and project-critical materials.
- Ensure purchase orders contain accurate specifications, quantities, rates, and delivery timelines.
- Track orders from: Requirement → Quotation → Approval → Order → Production → Dispatch → Delivery
- Maintain an updated order and material tracking sheet.
- Proactively identify delays and escalate them before they impact project schedules.
4. Dispatch & Delivery Follow-up
- Regularly follow up with vendors for production and dispatch status.
- Track committed dispatch dates and ensure vendors adhere to timelines.
- Coordinate with the Purchase Team, Stores, Design Team, and Projects Team regarding expected deliveries.
- Immediately highlight delays, shortages, or discrepancies.
5. Email & Documentation
- Communicate professionally with vendors and internal teams through email and phone.
- Send enquiries, quotation requests, order confirmations, follow-ups, and dispatch-related communication.
- Maintain proper records of quotations, orders, commitments, and vendor communication.
- Keep trackers updated on a daily basis.
KEY PERFORMANCE INDICATORS
The candidate will be evaluated on:
- Timely identification of high-lead-time purchases
- Timely placement of critical orders
- Effective and consistent vendor follow-ups
- Speed of quotation collection
- Accuracy of purchase orders
- Timely dispatch of materials
- Reduction in procurement-related project delays
- Accuracy and maintenance of purchase trackers
- Quality of communication with internal teams and vendors
REQUIRED SKILLS & EXPERIENCE
Prior experience in purchase coordination/procurement, preferably in:
- Interior contracting
- Modular furniture
- Architecture
- Construction
- Furniture manufacturing
- Building materials
- Good understanding of interior and architectural materials
- Strong written and spoken English communication.
- Excellent email drafting and communication skills.
- Strong follow-up and coordination abilities.
- Good working knowledge of MS Excel / Google Sheets and email
- Ability to manage multiple requirements and deadlines simultaneously.
- Good attention to detail.
THE IDEAL CANDIDATE
We are looking for someone who:
- Takes ownership of assigned requirements.
- Is highly proactive with follow-ups.
- Does not need to be repeatedly reminded about pending tasks.
- Can communicate confidently with vendors and internal teams.
- Understands the urgency of project timelines.
- Can identify potential procurement issues before they become problems.
- Is organized and comfortable handling multiple orders simultaneously.
- Has a practical understanding of the interior and furniture industry.
IMPORTANT
This is not a purely administrative purchase role
The Purchase Coordinator will be expected to actively drive the procurement process by ensuring that requirements move smoothly between:
DESIGN → PURCHASE → VENDOR/PARTNER → ORDER → DISPATCH
The success of this role will depend heavily on proactive coordination, strong follow-ups, communication, and timely action
COMPENSATION
₹25,000 – ₹35,000 per month CTC
Compensation will be determined based on relevant experience, industry knowledge, communication skills, and the candidate's ability to independently manage procurement coordination.
Location: Attapur, Hyderabad
Pay: ₹25,000.00 - ₹35,000.00 per month
Work Location: In person
