- Provide administrative and executive support to the Managing Director.
- Schedule and coordinate internal and external meetings, including preparing agendas and required documents.
- Prepare and maintain reports, letters, memos, and official correspondence.
- Coordinate communication between the Managing Director and department heads, employees, clients, vendors.
- Monitor important tasks and deadlines and follow up with concerned departments to ensure timely completion.
- Maintain confidential company information and ensure professional handling of sensitive documents.
- Assist the Managing Director in reviewing operational and administrative matters.
- Collect information and prepare summaries to support management decision-making.
- Coordinate with departments such as HR, Finance, Operations, Security, Administration, and Procurement as directed.
- Track pending issues, approvals, and management instructions and provide status updates to the Managing Director.
- Assist in organizing management meetings, reviews, inspections, and official events.
- Maintain proper filing and documentation of important contracts, reports, correspondence, and management records.
- Assist with travel planning, accommodation, itineraries, and expense documentation.
- Coordinate with visitors and senior stakeholders and ensure appropriate arrangements during their visits.
- Follow up on management decisions and action plans and ensure that responsible persons provide updates.
- Maintain a high level of confidentiality, professionalism, discretion, and integrity at all times.
- Perform any other duties and responsibilities assigned by the Managing Director.
Key skills required
- Excellent communication and interpersonal skills
- Strong organizational and time-management skills
- Good knowledge of MS Office/Excel
- Professional email and letter drafting
- Meeting coordination and minute-taking
- Follow-up and task-monitoring ability
- Problem-solving and coordination skills
- Ability to handle confidential information
- Professional appearance and conduct
- Ability to work under pressure and manage multiple priorities
Pay: ₹240,000.00 - ₹300,000.00 per year
Benefits:
Work Location: In person
