Job Title – Executive Assistant to Co-Founder
Location – Okhla, Delhi (WFO)
Work days - 6 days/week
Job Summary
We are looking for a highly organized, detail-oriented, and execution-focused Executive Assistant who can act as the right hand to the leadership team. The ideal candidate should possess exceptional planning, coordination, documentation, and communication skills while demonstrating a high level of ownership, accountability, and discretion.
This role requires someone who thrives in a fast-paced environment, can manage multiple priorities simultaneously, and leverages AI tools to improve productivity and decision-making.
Key Responsibilities
· Manage executive calendars, prioritize schedules, and coordinate meetings with complete and accurate agendas, participants, and relevant documentation.
· Ensure seamless meeting scheduling and effective time management for leadership.
· Drive project management by tracking ongoing initiatives, monitoring progress, and maintaining daily project dashboards and status reports.
· Prepare meeting agendas, presentations, briefing notes, and other materials as required.
· Record, circulate, and track Minutes of Meetings (MoMs), ensuring timely closure of action items.
· Coordinate effectively with cross-functional teams to ensure smooth execution of projects and business priorities.
· Develop, maintain, and monitor KPI dashboards, providing regular updates and actionable insights.
· Manage internal and external communication on behalf of leadership with professionalism and confidentiality.
· Create, maintain, and improve SOPs, process documentation, trackers, and knowledge repositories.
· Conduct research, gather relevant information, perform analysis, and present structured recommendations to support business decisions.
· Follow up rigorously with stakeholders to ensure timely completion of commitments and deliverables.
· Continuously identify opportunities to improve operational efficiency through AI-powered tools and automation.
Required Skills & Qualifications
· Preferred: Company Secretary (CS), CS Dropout, Chartered Accountant (CA) Dropout, or BBA (Accounts) from a reputed college/university.
· Freshers with exceptional academic credentials and strong organizational skills are encouraged to apply.
Desired Skills & Competencies
· Excellent organizational and time management skills.
· Strong project coordination and execution capabilities.
· Outstanding written and verbal communication skills in English.
· Proficiency in Microsoft Office and Google Workspace.
· Strong analytical and problem-solving abilities.
· High attention to detail and documentation skills.
· Ability to manage confidential information with integrity.
· Familiarity with AI productivity tools (such as ChatGPT, Microsoft Copilot, Gemini, Notion AI, or similar) and an AI-first approach to work.
Desired Personality Traits
· Strong sense of accountability and ownership.
· Exceptional follow-up discipline and execution focus.
· Structured and logical thinker.
· Excellent written and verbal communication.
· AI-first mindset with curiosity to automate and improve processes.
· High ethical standards, integrity, and the courage to stand for what is right.
· Proactive, dependable, and eager to learn.
· Calm under pressure with the ability to manage multiple priorities effectively.
· Ability to approximately 5% travel, based on business needs.
Why Join Us?
This role offers a unique opportunity to work closely with senior leadership, gain exposure to strategic decision-making, lead cross-functional initiatives, and accelerate your professional growth in a high-performance environment.
Pay: ₹300,000.00 - ₹400,000.00 per year
Benefits:
Work Location: In person
