JOB DESCRIPTION: Executive Assistant – Founder’s Office
Company: X7 MGMT
Location: Pune (Hybrid)
Work Mode: Full-time
Role Overview
The Executive Assistant at X7 MGMT will work directly with the Founder, supporting daily operations, scheduling, coordination, and execution across business and personal commitments. This role requires high ownership, discretion, strong communication, and the ability to manage multiple priorities in a fast-paced environment.
The Executive Assistant acts as a central support system to ensure the Founder’s time, tasks, and communications are structured, efficient, and aligned with company goals.
Key Responsibilities
- Calendar & Schedule Management Manage and organize the Founder’s daily, weekly, and monthly calendar. Schedule internal meetings, client calls, and external appointments. Ensure proper time blocking and prioritization of critical tasks. Handle last-minute schedule adjustments smoothly.
- Task & Follow-up Management Track ongoing tasks and ensure deadlines are met. Follow up with internal team members for updates. Maintain a structured daily and weekly task tracker. Ensure execution gaps are flagged early.
- Communication Management Draft and respond to emails as required. Coordinate communication across teams via Email, WhatsApp, and Slack. Ensure important messages are not missed. Maintain professional tone and clarity in all correspondence.
- Operational Support Assist in organizing documents, contracts, and reports. Support coordination of hiring, partnerships, and campaigns when required. Maintain organized digital filing systems. Assist in tracking analytics and preparing daily or weekly summaries if needed.
- Personal & Logistical Support Manage personal appointments and bookings. Coordinate travel plans, accommodations, and logistics. Handle administrative tasks that optimize the Founder’s time.
- In-Person Coordination (Pune-Based) Attend in-person meetings when required. Assist in coordinating external meetings or interviews.
Provide on-ground support for important business discussions.
Key Result Areas (KRAs)
- Smooth calendar and schedule execution
- Zero missed deadlines or overlooked tasks
- Clear and timely communication
- Improved Founder time efficiency
- Strong task follow-through and accountability
Required Skills & Competencies
- Strong organizational and time-management skills
- Clear written and verbal communication
- High discretion and confidentiality
- Ability to prioritize under pressure
- Problem-solving mindset
- High ownership and reliability
Tools Familiarity
- Google Sheets and Google Docs
- Email, WhatsApp, and Slack
- Basic reporting and task tracking tools
Work Details
- Working Days: Monday to Saturday
- Working Hours: 10:00 AM – 6:00 PM (Flexibility required)
- Work Mode: Hybrid (Pune-based candidates only)
- Availability may be required outside standard hours during urgent matters.
Who This Role Is For
This role is ideal for someone who thrives in structured execution, enjoys managing details, and can operate with discretion and efficiency in a high-growth environment. The Executive Assistant at X7 MGMT plays a critical role in ensuring the Founder remains focused on strategic growth while operations run smoothly.
Job Type: Full-time
Pay: ₹30,000.00 per month
Benefits:
- Health insurance
- Work from home
Work Location: Hybrid remote in Pune, Maharashtra (Pune)
