The Executive Coordinator will provide high-level administrative and strategic coordination support to the Managing Director and Directors. This role involves planning and scheduling executive activities, coordinating cross-departmental operations, monitoring department performance, collecting and reviewing reports from department heads, and ensuring smooth execution of management decisions across the organization. The position requires strong organizational, analytical, and communication skills to support leadership in achieving business objectives.
Key Responsibilities
- Act as the primary point of coordination between the Directors, and internal departments.
- Manage calendars, appointments, meetings, and travel schedules for MD and Directors.
- Prepare agendas, presentations, MOM (Minutes of Meetings), and follow-up action items.
- Ensure timely execution of decisions taken by the MD and Directors.
- Coordinate with department heads to track daily, weekly, and monthly work progress.
- Collect, analyze, and review department reports and performance updates.
- Identify delays, gaps, or issues and escalate them to management with solutions.
- Ensure departments meet assigned targets, timelines, and KPIs.
- Monitor inter-departmental workflows and ensure alignment with organizational goals.
- Maintain confidentiality of management discussions and company data.
- Draft official emails, notices, reports, and internal communications on behalf of management.
- Maintain structured records of meetings, reports, approvals, and decisions
Requirements
- Similar role experience preferred.
- Excellent communication skills
- Language proficiency (English & Malayalam)
- Ability to multitask
Job Types: Full-time, Permanent
Pay: ₹15,000.00 - ₹25,000.00 per month
Benefits:
- Cell phone reimbursement
- Paid sick time
Work Location: In person
