Role Purpose:
Provide high impact secretarial, administrative and operational support to the Director at Indian Chain Private Limited.
Important:
Candidates must go through the JD and apply. Candidate's proper eagerness and seriousness along with professionalism will be valued.
Responsibilities
· Administrative Support:
Managing calendars, scheduling appointments, and coordinating meetings. Maintaining databases and filing systems, and handling expense reports.
· Communication:
Acting as a point of contact, managing phone calls, emails, and other forms of communication on behalf of the employer. Responding to inquiries, and distributing messages.
· Travel Arrangements:
Handling all aspects of travel, including booking flights, accommodations, and transportation, visa and passport making and renewal process.
· Event Coordination:
PSs may be involved in organizing events, conferences, and other gatherings.
· Research and Reporting:
Conducting research on various topics and prepare reports and presentations.
· Financial Tasks:
This could include expense tracking, invoice processing, and other financial administration.
· General Support: Assisting with personal errands, household management, documentation and other tasks as of when needed. Taking dictations (using shorthand: not compulsory).
· Maintaining Records:
Keeping records, databases, and files organized and up-to-date.
· Interpersonal Skills:
Effective communication, discretion, and the ability to build relationships are crucial for interacting with various stakeholders. Communicating with internal teams and other employees to avail the update as per requirement.
· Discretion and Confidentiality:
Handling sensitive information and are expected to maintain confidentiality.
Qualifications:
Must have: Excellent English communication skill, good education background, smartness as per the requirement, mobility and promptness.
Essential Skills:
· Organization and Time Management:
PSs need strong organizational skills to manage multiple tasks and prioritize effectively. Ability to work independently and as part of a team.
· Communication Skills:
Excellent verbal and written communication is essential for interacting with others.
· Problem-Solving:
Should be able to identify and resolve issues that may arise.
· Adaptability and Flexibility:
Should have ability to adapt to changing priorities and handle unexpected situations is crucial.
· Attention to Detail:
Accuracy and attention to detail are important for tasks like record-keeping and travel arrangements.
· Proficiency in Technology:
Familiarity with office software, communication tools, and other relevant technologies like is necessary. Knowledge of G-Suit or advance excel, PPT presentation would be preferred.
Experience Required: 3+yrs in the relevant field.
Industry Type: Manufacturing/Any Engineering/Other industry.
Education: Minimum Graduate (with good result)/ MBA/BBA (Professional certification will be a plus).
Computer knowledge: Must be good in basic and advance level of MS Office. Knowledge of Google suit and any other tools will be a plus.
Job Types: Full-time, Permanent
Benefits:
Work Location: In person
