Household Manager/ Personal Assistant to Director
Location :- Thane
We are seeking an experienced and highly organized Household Manager/ Personal Assistant to Director to oversee the daily operations of a private residence and provide comprehensive family support services. The ideal candidate will ensure the smooth functioning of household activities, supervise domestic staff, coordinate vendors and service providers, manage schedules and logistics, and deliver exceptional lifestyle and personal assistance to family members.
Key Responsibilities
Household Operations Management
- Oversee the day-to-day operations of the residence, ensuring efficiency, organization, and high service standards.
- Supervise and coordinate household staff, including drivers, housekeeping personnel, domestic helpers, and other service staff.
- Develop work schedules, assign duties, monitor performance, and ensure staff accountability.
- Coordinate maintenance, repairs, and preventative upkeep of household facilities and equipment.
- Manage relationships with vendors, contractors, and service providers, ensuring quality service delivery and cost-effectiveness.
- Maintain household inventory, including supplies, groceries, household items, and specialty purchases.
- Administer service contracts, warranties, and maintenance agreements.
- Monitor household budgets, track expenses, maintain records, and prepare periodic expenditure reports.
Family & Lifestyle Support
- Coordinate family calendars, appointments, meetings, and daily schedules.
- Arrange and manage domestic and international travel, including transportation, accommodations, itineraries, and related logistics.
- Schedule and coordinate medical, personal, educational, and professional appointments for family members.
- Manage guest arrivals, hospitality arrangements, and special accommodations.
- Provide personal assistance and support for lifestyle management requirements.
- Handle personal errands, procurement requests, and special assignments with discretion and efficiency.
- Plan and coordinate family events, celebrations, and special occasions.
- Source and procure gifts, organize occasion planning, and manage related logistics.
Administration & Reporting
- Maintain accurate household records, vendor databases, and operational documentation.
- Ensure confidentiality and discretion in handling all family, financial, and personal information.
- Identify opportunities for process improvement and implement systems to enhance household efficiency.
- Prepare regular operational updates and reports for the principal/family as required.
Qualifications & Experience
- Bachelor's degree preferred/ Any graduate
- Proven experience as a Household Manager, Executive Assistant, Family Office Administrator, or similar role.
- Strong leadership and staff management capabilities.
- Excellent organizational, multitasking, and problem-solving skills.
- Experience managing budgets, vendors, contracts, and household operations.
- Proficiency in Microsoft Office and digital scheduling tools.
- Exceptional communication and interpersonal skills.
- High level of discretion, integrity, and professionalism.
- Ability to work flexibly and respond to urgent family requirements when necessary.
Core Competencies
- Household Operations Administration
- Household Staff Supervision
- Vendor & Service Provider Management
- Budget Monitoring & Expense Tracking
- Family Schedule Coordination
- Travel & Vacation Planning
- Appointment Management
- Guest & Hospitality Management
- Lifestyle & Personal Assistance
- Event & Occasion Planning
- Problem Solving & Decision Making
- Confidentiality & Professional Ethics
- Attention to Detail
- Time Management & Organization
Work Location: In person
