Job Summary
We are looking for an organized and responsible Admin Executive to manage day-to-day administrative activities, with a primary focus on delivery coordination and logistics management. The candidate will coordinate with customers, delivery staff, vendors, and internal teams to ensure timely and smooth delivery of materials.
Key Responsibilities1. Delivery Coordination – Primary Responsibility
- Coordinate daily material deliveries to customer sites, offices, and project locations.
- Plan and schedule deliveries based on project requirements and customer commitments.
- Coordinate with the Purchase, Sales, Project, Stores, and Accounts teams for delivery requirements.
- Coordinate with drivers, delivery personnel, courier agencies, and transporters.
- Ensure materials are ready and available before arranging delivery.
- Share delivery schedules and updates with the concerned team/customer.
- Track the movement of materials and provide Expected Delivery Date (EDD) updates.
- Follow up with drivers and transporters until the material is successfully delivered.
- Collect and maintain signed Delivery Challan / Invoice / Proof of Delivery (POD) as applicable.
- Immediately report delivery delays, shortages, damages, or other issues to the concerned team.
- Maintain daily delivery records and update the delivery status.
- Coordinate urgent and priority deliveries as required.
- Optimize delivery arrangements to control transportation and delivery costs.
2. Administrative Responsibilities
- Handle routine office administrative activities.
- Maintain records, documents, and delivery-related files.
- Coordinate with vendors and service providers for administrative requirements.
- Support office logistics and facility-related activities.
- Maintain proper records of company assets, stationery, and other administrative items.
- Assist management and other departments with administrative requirements.
- Coordinate internal movement of documents and materials between offices/sites.
3. Reporting & Follow-up
- Prepare daily/weekly delivery status reports.
- Maintain records of pending and completed deliveries.
- Follow up on pending deliveries and ensure timely closure.
- Escalate critical delivery issues to the reporting manager without delay.
- Maintain proper documentation for all completed deliveries.
Pay: ₹15,000.00 - ₹20,000.00 per month
Benefits:
Work Location: In person
