Job Description – HR Executive / HR Manager
About the Role
We are looking for a proactive and responsible HR Executive / HR Manager to manage day-to-day HR operations and support the organization in maintaining smooth employee and administrative processes.
The ideal candidate should have practical experience in payroll, PF, ESI, Professional Tax, recruitment, employee documentation, compliance, and general HR operations. The candidate will also be responsible for assisting the CEO with calendar management, meetings, scheduling, and related coordination.
Key ResponsibilitiesHR Operations & Employee Management
- Handle day-to-day HR operations and employee-related activities.
- Maintain employee records, documentation, attendance, leave, and HR databases.
- Manage onboarding and exit formalities, including documentation and asset handovers.
- Prepare HR letters, employment documents, experience letters, relieving letters, and other employee-related documents.
- Address employee queries and coordinate with employees regarding HR policies and processes.
Payroll & Statutory Compliance
- Handle monthly payroll processing and salary-related activities.
- Manage PF, ESI, Professional Tax (PT) and other applicable statutory compliances.
- Coordinate with accountants, consultants, and relevant authorities for statutory requirements.
- Maintain accurate payroll and compliance records.
- Assist with PF/ESI registrations, employee additions/deletions, and related documentation.
- Ensure payroll and statutory activities are completed accurately and within timelines.
Recruitment
- Manage the complete recruitment cycle from sourcing to onboarding.
- Create and post job descriptions on platforms such as Naukri, LinkedIn, Indeed, and other recruitment channels.
- Screen resumes and conduct initial candidate discussions.
- Coordinate interviews with hiring managers and management.
- Follow up with candidates and manage the offer and joining process.
- Maintain recruitment trackers and hiring reports.
HR Policies & Administration
- Assist in implementing and maintaining company HR policies and procedures.
- Monitor attendance, leave, work reports, and employee compliance.
- Support performance management and disciplinary processes when required.
- Maintain confidentiality of employee and company information.
- Handle general HR administration and coordination activities.
CEO Calendar & Executive Support
- Assist the CEO with calendar management and scheduling.
- Coordinate meetings, appointments, calls, and follow-ups.
- Maintain the CEO's daily and weekly schedule.
- Coordinate with internal teams, clients, and external stakeholders for meetings.
- Send reminders and ensure important meetings and commitments are properly scheduled.
- Assist with basic administrative coordination and follow-ups as required by the CEO.
Required Skills & Qualifications
- Minimum 1 year of experience in HR operations.
- Practical knowledge of Payroll, PF, ESI, and Professional Tax.
- Experience in recruitment and employee lifecycle management.
- Good understanding of HR documentation and statutory compliance.
- Strong communication and interpersonal skills.
- Good organizational and time-management skills.
- Ability to maintain confidentiality and handle sensitive information.
- Proficiency in MS Excel, Word, Google Workspace, and HR-related tools.
- Strong follow-up and coordination skills.
- Ability to multitask and work in a fast-paced environment.
Preferred Candidate Profile
- Someone who can independently handle day-to-day HR activities.
- Strong ownership and problem-solving attitude.
- Good attention to detail, especially in payroll and compliance-related work.
- Comfortable coordinating directly with senior management.
- Proactive, organized, and capable of managing multiple priorities.
- Prior experience supporting senior management or handling executive calendars will be an added advantage.
What We Are Looking For
We are looking for someone who can take ownership of HR operations, ensure payroll and statutory activities are handled accurately, support recruitment and employee management, and efficiently coordinate the CEO's schedule and requirements.
Immediate joiners are preferred.
Benefits:
- Paid time off
- Provident Fund
Work Location: In person
