To ensure the smooth and efficient functioning of administrative operations by managing office facilities, coordinating support services, maintaining compliance, and providing administrative assistance to all departments.
Key Responsibilities
- Oversee the day-to-day administrative operations of the organization.
- Manage office facilities, housekeeping, security, and maintenance activities.
- Ensure the availability of office supplies, stationery, and administrative resources.
- Coordinate travel arrangements, accommodation, and vehicle requirements.
- Supervise office support staff and monitor their performance.
- Maintain office assets, inventory, and asset registers.
- Coordinate with vendors and service providers for maintenance and administrative services.
- Monitor AMC (Annual Maintenance Contract) renewals and utility services.
- Ensure timely renewal of office licenses, permits, and statutory documents.
- Handle office space allocation and workplace management.
- Monitor office cleanliness, hygiene, and safety standards.
- Coordinate meetings, conference room bookings, and event arrangements.
- Maintain administrative records, files, and documentation.
- Support HR in onboarding, employee facilities, and administrative requirements.
- Coordinate with all departments to ensure smooth operational support.
- Monitor administrative budgets and control operational expenses.
- Ensure compliance with company policies and statutory regulations.
- Prepare daily, weekly, and monthly administrative MIS reports.
- Handle employee accommodation, transportation, and facility-related issues (if applicable).
- Identify and implement process improvements to enhance administrative efficiency.
Qualifications
- Bachelor's Degree in Business Administration, Commerce, or a related field.
- MBA or relevant administrative certification is an added advantage.
Experience
- 3–7 years of experience in Administration, Office Management, or Facilities Management.
- Experience in construction, manufacturing, or corporate environments is preferred.
Required Skills
- Strong organizational and planning skills.
- Excellent communication and interpersonal abilities.
- Leadership and team management skills.
- Vendor and contract management knowledge.
- Proficiency in MS Office (Excel, Word, Outlook) and ERP systems.
- Good problem-solving and decision-making skills.
- Ability to multitask and work under pressure.
- Strong documentation and record-keeping skills.
Benefits:
- Commuter assistance
- Food provided
- Paid sick time
Work Location: In person
