The Asst / Deputy Manager – Stores is responsible for overseeing all store operations, including the receipt, storage, and issuance of materials as per organizational requirements. The role involves maintaining accurate inventory records, coordinating with internal departments (such as IMD, QA, Production, and Purchase), and ensuring timely dispatches and documentation. The engineer must monitor material handling practices, implement FIFO systems, and ensure adherence to ISO and 5S standards. This position plays a critical role in optimizing stock levels, minimizing non-moving inventory, and supporting production efficiency through effective material management.
Responsibilities and Scope of Work:
· Prepare and send daily reports: PO Inward Details, Critical Stock, and Weekly Non-Critical Stock.
· Submit monthly Cable Sales and Inward Reconciliation reports.
· Monitor and reconcile monthly closing stock and conduct regular audits.
· Receive and verify incoming materials (RM/PKG/BO) against invoices/DC and physical quantity.
· Report any deviations such as shortages, excess, or damages to the Purchase Department.
· Handle material returns from IMD with proper accounting based on physical receipts.
· Oversee Aqua dispatches including DC preparation.
· Manage service order DCs and interunit transfers as per departmental requests.
· Coordinate and optimize inbound and outbound logistics including interunit movements.
· Maintain proper identification of all items using the bin card system.
· Follow FIFO (First-In-First-Out) method for material handling.
· Maintain ISO documentation and ensure compliance.
· Ensure 5S housekeeping practices in the store area.
· Hire and settle payments for harmless for RM unloading.
· Allocate manpower for assembly and dispatch activities.
· Monitor sub-contracting and supplier rejection status, ensuring timely return and coordination with the Purchase team.
· Issue materials (RM/PY/PKG/BO/RP) to IMD as per requests and reservations.
· Collect materials daily from IMD based on dispatch lists and requirements for Unit-1 and PY parts.
· Issue and track Non-BOM items to IMD.
· Manage weekly/monthly scrap accountability for Unit-2 and the Tool Room.
· Coordinate monthly scrap sales and maintain necessary records.
· Review daily sale value reports for Poultry and Interunit transfers.
· Analyze WH strategic inventory to reduce excess stock.
· Coordinate with production for non-moving inventory dilution.
· Prepare monthly audit schedules and stock statements.
· Perform monthly stock reconciliation and analysis of RDC and subcontracting status (over 30 days).
· Collaborate with Quality and Production teams for process rejections, regrinding, and material requirements.
· Ensure proper material flow and availability for Unit-1 and other departments.
Accountability:
· Accuracy and timeliness in reporting (PO, Stock, Reconciliation)
· Proper material handling, identification, and issuance
· Efficient coordination with internal teams (IMD, QA, Production)
· Accurate documentation and physical receipt validation
· Inventory control and reduction of non-moving stock
· Compliance with FIFO, ISO, and 5S standards
· Effective use of SAP for stock coordination and DC preparation
· Audit compliance and timely submission of reports
Deliverables:
· Weekly/Mail reports (PO, Critical/Non-Critical Stock)
· Monthly reports (Cable Sales, RP collection, Stock reconciliation)
· Accurate and timely DCs (RDC, Service Order, Aqua dispatch)
· Updated bin card systems and SAP entries
· Scrap and rejection reports
· Strategic inventory analysis reports
· Interunit trip analysis and optimization reports
· Manpower allocation plans
· FIFO adherence records and ISO activity checklists
· 5S audit documentation and improvements
Key Performance Indicators (KPIs):
1) Reporting Timeliness & Accuracy
o % on-time submission of weekly/monthly reports
o Number of discrepancies in inward reconciliation
2) Inventory Management
· Inventory turnover ratio
· % of non-moving stock reduction
· Inventory value accuracy (vs physical count)
3)Material Handling Efficiency
· Average material issue lead time
· % of materials received as per physical receipt
· % FIFO compliance
4)Coordination & Support
· Internal department satisfaction (QA, Production)
· Scrap accountability efficiency (% traced & reported)
· Number of pending material requests >30 days
5)Audit & Compliance
· Audit success rate (internal/external)
· Number of ISO/5S non-compliance findings
6)Logistics Optimization
· Reduction in interunit/subcontractor trip frequency or cost
· % return back rejection rate
Pay: Up to ₹60,000.00 per month
Work Location: In person
