Job Summary
We are looking for a highly organized and proactive Executive Coordinator to support the Managing Director in daily business operations, client coordination, task management, and process execution. The ideal candidate will act as a bridge between management, clients, and internal teams to ensure timely completion of tasks, smooth communication, and efficient office operations.
Key ResponsibilitiesExecutive & Management Support
- Assist the Managing Director in day-to-day operational and administrative activities.
- Manage schedules, meetings, appointments, and follow-up actions.
- Prepare reports, presentations, MOMs (Minutes of Meeting), and business correspondence.
- Coordinate with various departments on behalf of the MD.
Client Coordination
- Serve as a primary coordination point between clients and internal teams.
- Schedule meetings, demos, and follow-up discussions with clients.
- Ensure client requests and concerns are communicated to the relevant departments.
- Track client commitments and ensure timely closure.
Task Monitoring & Follow-Up
- Maintain records of tasks assigned by management.
- Follow up with department heads and team members on pending tasks.
- Monitor progress and escalate delays when necessary.
- Prepare daily, weekly, and monthly task status reports.
Operations Coordination
- Ensure adherence to company processes and operational workflows.
- Coordinate activities across Sales, Support, Development, Implementation, and Accounts teams.
- Assist in streamlining internal processes and improving productivity.
- Maintain operational documentation and records.
Administrative Responsibilities
- Coordinate internal meetings and maintain meeting schedules.
- Draft official emails, letters, and communications.
- Maintain company records, reports, and documentation.
- Support HR and administration activities when required.
Required SkillsTechnical Skills
- Proficiency in Microsoft Office (Excel, Word, PowerPoint).
- Experience with Google Workspace tools.
- Knowledge of CRM, ERP, Project Management, or Task Management software will be an advantage.
- Ability to prepare reports and management dashboards.
Soft Skills
- Excellent verbal and written communication skills.
- Strong follow-up and coordination abilities.
- Good organizational and multitasking skills.
- Problem-solving mindset and attention to detail.
- Ability to work independently and handle confidential information.
Qualifications
- Graduate in Business Administration, Commerce, Management, or related field.
- MBA or equivalent qualification preferred.
- 2–5 years of experience in coordination, administration, operations, executive assistance, or project coordination roles.
Key Performance Indicators (KPIs)
- Timely completion and closure of assigned tasks.
- Follow-up effectiveness and task tracking accuracy.
- Client response and coordination efficiency.
- Quality and timeliness of management reports.
- Adherence to operational processes and documentation standards.
- Internal stakeholder satisfaction and coordination effectiveness.
Preferred Candidate Profile
- Professional, disciplined, and proactive.
- Strong ownership mindset and execution capability.
- Comfortable working directly with senior management.
- Able to manage multiple priorities in a fast-paced environment.
- Strong interpersonal skills with a customer-centric approach.
Compensation
Salary and benefits will be commensurate with qualifications, experience, and performance.
Pay: ₹20,000.00 - ₹25,000.00 per month
Work Location: In person
