Job Description – Executive Assistant (EA)
Job Title: Executive Assistant (EA)
Location: Mall Road, Ludhiana
Department: Administration / Management
Employment Type: Full-Time
Job Summary
We are looking for a highly organized, proactive, and professional Executive Assistant (EA) to provide comprehensive administrative and operational support to senior management. The ideal candidate should possess excellent communication, coordination, and time management skills, with the ability to handle confidential information and manage multiple responsibilities efficiently.
Key Responsibilities
- Manage the Director's/Management's daily calendar, meetings, and appointments.
- Coordinate internal and external meetings, prepare agendas, and record meeting minutes.
- Draft, review, and manage emails, letters, reports, and official documents.
- Handle phone calls, correspondence, and follow-ups with clients, vendors, and team members.
- Organize travel arrangements, accommodation, and itineraries when required.
- Maintain confidential files, records, and business documents.
- Coordinate with different departments to ensure timely execution of assigned tasks.
- Prepare presentations, MIS reports, and business reports.
- Monitor deadlines and remind management of important meetings and commitments.
- Assist in recruitment coordination, vendor management, and administrative activities.
- Handle office documentation, filing, and record management.
- Perform any additional tasks assigned by the management.
Required Skills
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Professional attitude and presentation.
- High level of confidentiality and integrity.
- Strong follow-up and coordination skills.
- Proficiency in MS Office (Word, Excel, PowerPoint).
- Knowledge of Google Workspace is an added advantage.
- Ability to work under pressure and meet deadlines.
- Strong problem-solving and decision-making skills.
Pay: ₹15,000.00 - ₹20,000.00 per month
Work Location: In person
