Must have requirements:
Professional presentation — a polished, presentable and professional appearance, with good grooming and business etiquette, suited to a client-facing founder’s-office role.
Fluent English — fluent in English with excellent written and verbal communication; confident coordinating with leadership, clients, banks, auditors and vendors.
Graduate or pursuing graduation — graduates, postgraduates, and candidates currently pursuing graduation (any stream) may apply. Freshers are welcome.
This is a high-trust, high-variety, front-of-house support role working directly with the Founder’s / CEO’s Office. You will be a dependable, presentable point of coordination for the leadership office — keeping the back office running smoothly (administration, HR operations and day-to-day accounts/compliance support) while partnering with leadership on new and innovative projects that arise in the routine course of business.
It is ideal for a sharp, organised and well-presented person with excellent English who enjoys variety, takes ownership across functions, is comfortable with ambiguity and a fast pace, and wants close exposure to how a business is run from the top. You will work alongside the founder/CEO and coordinate with clients, banks, auditors, vendors, candidates and external partners. Prior accounting knowledge is a plus but not essential — guidance, tools and training are provided.
Key Responsibilities
1. Founder’s / CEO’s Office & Special Projects
· Work directly with the Founder’s / CEO’s Office on new and innovative initiatives that come up in the routine course of business.
· Research, scope and help execute special projects across functions — from process improvements to new business initiatives.
· Prepare briefs, presentations and background research to support leadership decision-making.
· Track project milestones, follow up with internal teams and external stakeholders, and drive tasks to closure.
· Bring structure to open-ended, fast-moving assignments and act as a reliable coordination point for the leadership office.
2. Administration & Front-Office Coordination
· Coordinate meetings with clients and external stakeholders; manage calendars, reminders and follow-ups.
· Receive and host visitors and clients with a professional, presentable and courteous front-office presence.
· Arrange travel — transport, accommodation and itinerary planning.
· Oversee office upkeep, vendor coordination, AMC management, utility payments and procurement of supplies, devices and services.
· Maintain documentation for NDAs, MoUs, agreements and renewal schedules; manage dispatch, courier and records.
· Support senior management with documentation, presentations and coordination tasks as required.
3. HR Operations & Support
· Coordinate with external HR consultants/agencies to source profiles for open roles.
· Schedule interviews, manage candidate communication and track hiring progress.
· Manage onboarding — offer letters, documentation, ID creation, policy orientation and induction support.
· Maintain employee records, leave registers, attendance and HR documentation.
· Assist in drafting HR policies, updating SOPs and ensuring consistent HR administration.
4. Accounting & Compliance Support (transaction volume: low to very low — knowledge is good to have; training provided)
· Raise and share client invoices and follow up for timely fee collection.
· Record routine accounting entries and support periodic bank reconciliations.
· Support monthly payroll, GST/TDS payments and return filings, with guidance.
· Coordinate with banks and auditors; provide data for statutory audits.
· Maintain accounting software (Tally or equivalent) and prepare basic MIS — receivables, payables and cash-flow trackers.
· Keep organised files for financial transactions, agreements and statutory correspondence.
(Essential)
· Pune-based, on-site — open to Pune-based candidates only. This is an on-site role at Erandwane, Pune (no relocation support).
· Computer-literate — proficient in MS Office (Excel, PowerPoint, Word) and quick to learn business tools.
· Organised & detail-oriented — strong attention to detail, organisation and ownership across parallel tasks.
· Trustworthy — discretion and integrity when handling confidential financial, business and personnel information.
Good to Have (Not Essential)
· Accounting knowledge — working knowledge of accounting and related areas — Tally (or similar), GST, TDS and payroll/statutory basics.
· Commerce background — a background in Commerce, Accounting or Business Administration.
· Founder’s-office exposure — prior experience supporting a founder’s/CEO’s office or in an EA-plus / chief-of-staff capacity.
· Audit / startup exposure — exposure to statutory audits, or experience in a startup / small-business / multi-functional generalist setup.
· Marketing support — basic content-writing and social-media coordination for light marketing support.
Core Competencies
· Ownership and reliability across multiple, parallel workstreams.
· Comfort with ambiguity and a fast pace — turning open-ended asks into clear outcomes.
· Fast learner who can switch between special projects, administration, HR and accounts support.
· High trustworthiness and discretion with sensitive business and personnel information.
· A proactive, problem-solving and continuous-improvement mindset.
Why This Role
· Direct, day-to-day exposure to the Founder’s / CEO’s Office and how the business is run.
· Broad ownership across operations, HR, special projects and accounts — rare this early in a career.
· A strong launchpad to grow into operations, finance or a chief-of-staff track.
Location & Work Setup
On-site at Erandwane, Pune (Pune-based candidates only). Standard working hours: Monday–Saturday, 9:30 AM – 6:30 PM.
Pay: ₹20,000.00 - ₹30,000.00 per month
Application Question(s):
- Excellent Visual appearance and body language
Language:
Work Location: In person
