Job description:
· Meetings, calendar, and schedule management:
− Manage the MD’s calendar, including scheduling meetings, appointments, and reminders
− Prioritize meetings based on importance and urgency
− Ensure adequate preparation time between meetings
− Coordinate with internal and external stakeholders for scheduling
− Ensure logistics (venue, video conferencing, links, materials)
− Take notes or action items where required
· Travel planning and coordination:
− Plan and manage domestic and international travel (flights, hotels, visas, local transport)
− Prepare detailed travel itineraries
− Handle last-minute changes efficiently
− Ensure all documentation and logistics are in place
· Communication and coordination:
− Act as a point of contact between the MD and internal/external stakeholders
− Screen calls, messages, and emails where required
− Follow up with teams on behalf of the MD for updates or information
· Expense management:
− Track and manage the MD’s business and personal expenses
− Maintain proper records and supporting documents for all expenses
− Coordinate with the accounts team to submit credit card statements along with complete backups/ invoices
− Ensure timely submission and reconciliation of expenses
− Follow up on any discrepancies or missing documentation
· Administrative and personal support:
− Manage routine administrative tasks and documentation
− Assist with personal errands and tasks as required
− Maintain records, files, and important documents
− Coordinate with vendors, service providers, and household/ personal staff if needed
Qualifications:
· Basics: Undergraduate degree
· Experience: Minimum 2 years
Requisite skills and knowledge for this position:
· Fluent spoken and written English; Fluency in spoken Hindi is preferred
· Team player with ability to think clearly
· Ability to coordinate with internal teams and external agencies
· Comfort with ambiguity and fast-changing priorities
· Ability to follow through relentlessly
· Experience in working with senior management
Job Type: Full-time
Pay: ₹11,429.85 - ₹30,000.00 per month
Benefits:
- Cell phone reimbursement
- Health insurance
- Paid sick time
- Paid time off
- Provident Fund
Work Location: In person
