Facility and Infrastructure Management:
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Oversee all aspects of facility management including the maintenance of buildings, infrastructure, and grounds.
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Coordinate with vendors, contractors, and internal teams for the upkeep of assets and compliance with safety standards.
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Develop and implement preventive and corrective maintenance schedules to minimize downtime and repair costs.
Soft Services Management
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Oversee the provision of soft services, including cleaning, landscaping, security, and waste management.
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Develop and implement service standards and protocols.
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Monitor service providers to ensure performance and quality standards are met.
Hard Services Management
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Manage hard services, including HVAC, electrical, plumbing, and mechanical systems.
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Develop and implement maintenance schedules for all systems and equipment.
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Ensure compliance with safety and regulatory standards.
Asset Management:
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Use the Asset Infinity tool for the tracking and management of institutional assets.
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Maintain an up-to-date inventory of all physical assets, including equipment, machinery, and fixtures.
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Monitor asset life cycles and recommend replacements or upgrades to optimize operational efficiency.
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Prepare asset utilization and depreciation reports for financial forecasting and budgeting.
Vendor and Contractor Management:
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Source, negotiate, and manage relationships with vendors and contractors for facility services.
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Ensure compliance with contracts, SLAs, and regulatory requirements.
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Conduct periodic vendor performance evaluations and implement cost-saving strategies.
Budget and Financial Management:
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Prepare and manage the facility and infrastructure maintenance budget, ensuring cost-effectiveness.
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Monitor expenditures related to facility operations and asset management.
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Prepare monthly financial and operational reports for senior management review.
Health, Safety, and Compliance:
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Ensure that the facility adheres to all health, safety, and environmental regulations.
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Conduct periodic safety audits and implement necessary corrective measures.
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Ensure all assets and infrastructure meet safety standards and are functioning optimally.
Transport Management:
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Oversee the institution's transport services, including vehicle maintenance, scheduling, and driver management.
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Develop and implement transport policies and procedures.
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Ensure the transport fleet is safe, reliable, and cost-effective.
Sustainability Initiatives:
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Develop and implement sustainability initiatives to reduce the institution’s environmental footprint.
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Promote energy efficiency and waste reduction practices.
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Monitor and report on sustainability performance.
Team Management:
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Lead and manage a team of maintenance staff, custodians, and external contractors.
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Provide training on the effective use of the Asset Infinity tool and other facility management systems.
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Implement performance tracking and improvement plans for the team.
Stakeholder Communication:
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Communicate regularly with institutional stakeholders regarding facilities and infrastructure issues.
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Address any concerns or requests from staff, students, and visitors in a timely manner.
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Prepare and present reports to senior management.
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Bachelor's degree in Facilities Management, Engineering, or a related field.
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Minimum of 7-10 years of experience in facilities and infrastructure management, preferably in an academic or institutional setting.
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Strong knowledge of building systems, maintenance practices, and regulatory requirements.
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Excellent project management skills, including budgeting, scheduling, and resource allocation.
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Strong problem-solving and decision-making abilities.
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Excellent communication and interpersonal skills.
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Proficiency in facilities management software and other relevant tools.
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Ability to work under pressure and manage multiple priorities.
