Job Title: Facility Manager – Building Administration & Operations
Location: [Chennai, TamilNadu / Hybrid / On-site]
Department: [Facilities / Operations / Real Estate]
Reports To: [Director of Facilities / Head of Operations / COO]
Employment Type: [Full-Time]
Job Summary
We are seeking a highly organized and proactive Facility Manager to oversee the daily administration, maintenance, and operations of our building(s). In this role, you will be the backbone of our physical workspace, ensuring it remains safe, secure, efficient, and welcoming for all employees, visitors, and tenants. You will manage vendor relationships, oversee preventative maintenance schedules, ensure compliance with health and safety regulations, and drive initiatives that optimize our facility footprint and operating budget.
Key Roles & Responsibilities
Building Operations & Maintenance
- Direct the daily operations of the facility, including Site Renovation, Site Development, electrical, plumbing, and mechanical systems.
- Develop and implement a preventative maintenance program to minimize equipment downtime and extend the lifespan of building assets.
- Conduct regular facility inspections to identify and resolve maintenance issues, hazards, or aesthetic declines promptly.
- Manage the work order system, ensuring all employee requests regarding building issues are addressed within established SLAs.
Vendor & Contract Management
- Source, negotiate with, and manage external vendors, including janitorial, security, landscaping, and specialized maintenance contractors.
- Review and monitor service level agreements (SLAs) and KPIs to ensure vendors deliver high-quality work.
- Process vendor invoices, resolve billing discrepancies, and oversee contract renewals or bids.
Health, Safety & Security
- Serve as the primary point of contact for building emergencies, available to respond to critical alarms or incidents outside of standard business hours.
- Ensure the facility complies with all local zoning, environmental, and occupational health and safety regulations
- Maintain and update emergency response plans, evacuation procedures, and business continuity protocols.
- Manage physical security systems and CCTV.
Space Management & Administration
- Coordinate office layouts, seating assignments, and employee relocation within the building.
- Oversee small to medium-scale renovation or tenant improvement projects, coordinating with architects, contractors, and internal stakeholders.
- Manage the inventory and procurement of office supplies, pantry stock, and facility-related consumables.
Budget & Financial Management
- Develop and manage the annual operating expense (OPEX) and capital expense (CAPEX) budgets for the facility.
- Identify opportunities to reduce operational costs, such as energy conservation initiatives or vendor consolidation, without compromising quality.
- Provide regular financial forecasts and variance reports to senior management.
Qualifications & Experience
- Education: Bachelor’s degree in Facility Management, Business Administration, Engineering, Real Estate, or a related field.
- Experience: [1–5+] years of progressive experience in facility management, building operations, or property management.
- Soft Skills: Excellent project management, negotiation, and communication skills. Ability to remain calm and decisive during emergencies.
Pay: ₹15,000.00 - ₹25,000.00 per month
Work Location: Hybrid remote in Velachery, Chennai, Tamil Nadu
