Job Title: Back Office Executive – Excel, Documentation & AI Tools
Location: Indore, Madhya Pradesh
Job Type: Full-time, Permanent
Salary: Approximately ₹20000- ₹35000 per month
Working Hours: 10 AM - 6:30 PM
Working Days: Mon-Sat
Job Summary
We are looking for a responsible and computer-proficient Back Office Executive to support the daily administrative and documentation work of our organisation. The candidate should have good working knowledge of Microsoft Excel, Word and PowerPoint and should be comfortable using modern AI tools to improve productivity.
The role involves preparing reports, maintaining records, creating documents and presentations, managing digital files and coordinating routine office activities. We are a small team, so we require someone who is dependable, organised, willing to learn and comfortable handling different responsibilities.
Key Responsibilities
- Enter, update and maintain business data in Microsoft Excel.
- Prepare daily, weekly and monthly reports.
- Use Excel formulas, filters, sorting, tables, charts and PivotTables.
- Create and format professional documents, letters and reports in Microsoft Word.
- Prepare clear and presentable PowerPoint presentations.
- Use AI tools such as ChatGPT and similar applications for drafting, summarising, research, data organisation and presentation preparation.
- Verify AI-generated information before using it in official work.
- Maintain proper digital and physical records of documents.
- Organise files, folders, invoices, reports and other business information.
- Draft professional emails, letters and routine business communications.
- Coordinate with team members, clients and vendors when required.
- Perform internet research and collect relevant information.
- Follow up on pending documents, reports and assigned tasks.
- Maintain the confidentiality of company and client information.
- Assist the management with other routine administrative and back-office work.
Required Skills
- Good working knowledge of Microsoft Excel.
- Ability to use common Excel formulas such as SUM, IF, COUNTIF, VLOOKUP/XLOOKUP and basic data analysis tools.
- Good knowledge of Microsoft Word and PowerPoint.
- Familiarity with AI tools such as ChatGPT, Microsoft Copilot, Gemini or similar platforms.
- Good internet research and email-writing skills.
- Reasonable written and verbal communication in Hindi and English.
- Good typing speed and attention to detail.
- Ability to organise work and complete tasks within deadlines.
- Willingness to learn new software and processes.
- Honest, responsible and professional attitude.
Education and Experience
- Graduate in any discipline preferred.
- Candidates with B.Com, BBA, BCA, B.Sc. or Diploma in Engineering or an equivalent qualification may apply.
- Candidates with strong computer skills may apply.
- Minimum 2-3 years experience
- Previous back-office, administrative, MIS, documentation or office-assistant experience will be an advantage.
What We Offer
- Salary of approximately ₹20000-35000 per month, depending on skills and experience.
- Practical exposure to different business operations.
- Opportunity to learn and use modern digital and AI tools.
- Training regarding the company’s internal processes.
- Stable, full-time employment in Indore.
- Supportive working environment in a small team.
Application Process
Interested candidates should apply with an updated résumé mentioning:
- Current location in Indore
- Educational qualification
- Previous work experience, if any
- Knowledge of Excel, Word, PowerPoint and AI tools
- Current salary, if applicable
- Notice period or earliest joining date
Shortlisted candidates may be given a brief practical assessment involving Excel, Word, PowerPoint and AI tools.
Candidates residing in or willing to commute to Vijay Nagar, Indore will be preferred.
No recruitment or application fee will be charged to candidates.
Pay: ₹20,000.00 - ₹35,000.00 per month
Benefits:
- Cell phone reimbursement
- Internet reimbursement
Work Location: In person
