Reporting To
Society Board
Job Summary
The Estate Manager is responsible for the overall management, maintenance, administration, statutory compliance, tenant coordination, security, housekeeping, engineering services, budgeting, and vendor management of the commercial complex. The role ensures smooth day-to-day operations while maintaining high standards of safety, customer satisfaction, and asset value.
Key Responsibilities1. Property Operations
- Oversee day-to-day operations of the commercial complex.
- Ensure uninterrupted functioning of all building services.
- Maintain common areas to premium standards.
- Coordinate opening and closing procedures.
2. Engineering & Maintenance
- Supervise preventive and breakdown maintenance of:
- HVAC & Chillers
- DG Sets
- Electrical Systems
- HT/LT Panels
- Transformers
- Fire Fighting System
- Fire Alarm System
- Elevators
- Plumbing & Water Supply
- STP/WTP
- Pumps
- CCTV & Access Control
- Building Management System (BMS)
- Prepare Annual Maintenance Plans.
- Track AMC performance.
3. Tenant Management
- Coordinate with tenants regarding operational issues.
- Address complaints within defined TAT.
- Facilitate fit-out approvals.
- Monitor compliance with building rules.
- Ensure tenant satisfaction.
4. Security Management
- Supervise security agency.
- Ensure access control.
- Monitor CCTV operations.
- Conduct emergency drills.
- Prepare incident reports.
5. Housekeeping & Landscaping
- Maintain cleanliness of common areas.
- Supervise housekeeping staff.
- Monitor pest control.
- Ensure landscaping and horticulture upkeep.
6. Fire & Life Safety
- Ensure statutory compliance.
- Conduct mock drills.
- Maintain fire equipment.
- Coordinate annual inspections.
7. Vendor Management
- Appoint and monitor contractors.
- Verify work quality.
- Process vendor bills.
- Maintain SLA compliance.
8. Financial Management
- Prepare annual operating budgets.
- Monitor maintenance expenses.
- Verify invoices.
- Control operational costs.
- Maintain utility consumption records.
9. Statutory Compliance
Ensure compliance with:
- Fire NOC
- Lift License
- Electrical Inspectorate
- Pollution Control requirements
- Labour Laws
- Factory/Building regulations (where applicable)
- Insurance renewals
- Local Municipal requirements
10. Documentation
Maintain records of:
- AMC Contracts
- Equipment History
- Asset Register
- Warranty Documents
- Maintenance Logs
- Inspection Reports
- Vendor Agreements
- Incident Reports
- Utility Consumption
- Complaint Register
11. Team Management
- Lead engineering staff.
- Supervise security and housekeeping teams.
- Conduct training.
- Monitor attendance and performance.
12. Emergency Response
- Handle fire emergencies.
- Electrical failures.
- Water leakage.
- Lift rescue coordination.
- Medical emergencies.
- Natural disasters.
Pay: From ₹30,000.00 per month
Benefits:
Education:
Experience:
- Estate Managing: 3 years (Preferred)
Work Location: In person
