Executive Assistant to Director – Kolkata
Location: Kolkata (Corporate Office)
Experience: 3–6 Years
Employment Type: Full-time
Role Overview
We are looking for a highly organized and proactive Executive Assistant to support senior leadership. The role involves calendar management, cross-functional coordination, documentation, and ensuring smooth day-to-day operations.
Key Responsibilities
1. Calendar & Meeting Management
- Manage schedules, meetings, and appointments
- Coordinate internal/external meetings and prepare agendas
- Record and circulate Minutes of Meeting (MoM)
- Arrange travel plans, business visits, and events
2. Coordination & Follow-ups
- Track tasks and action items across teams
- Ensure timely follow-ups and closure of commitments
- Maintain dashboards, trackers, and reports
- Act as a communication link between leadership and departments
3. Documentation & Reporting
- Prepare presentations, reports, and business correspondence
- Compile MIS and management summaries
- Maintain organized and confidential records
4. Business & Administrative Support
- Assist in market research and vendor coordination
- Support in proposals, presentations, and communications
- Coordinate with clients, vendors, and stakeholders
- Manage emails, calls, travel bookings, and logistics
Required Skills
- Strong communication (verbal & written)
- Professional email drafting and business etiquette
- Good coordination, planning, and time management skills
- Proficiency in MS Excel, Word, and PowerPoint
- Ability to prepare reports, presentations, and trackers
- Attention to detail and confidentiality handling
Behavioral Competencies
- Organized and disciplined
- Proactive and solution-oriented
- Strong ownership and accountability
- Ability to work under pressure
- Professional approach and positive attitude
Key Performance Indicators (KPIs)
- Timely closure of assigned tasks
- Effectiveness of coordination and follow-ups
- Accuracy of reports and documentation
- Efficiency in calendar and meeting management
- Professional communication and stakeholder satisfaction
Pay: ₹25,000.00 - ₹35,000.00 per month
Work Location: In person
