Tender Executive – Job DescriptionRole Overview
The Tender Executive is responsible for managing the end-to-end tendering process, including identifying opportunities, preparing bid documents, coordinating with internal teams, and ensuring timely submission of compliant and competitive proposals.
Key Responsibilities
- Tender Identification
- Search for relevant tenders through portals, newspapers, and procurement websites
- Analyze tender requirements and eligibility criteria
- Documentation & Preparation
- Prepare and compile tender documents, including technical and commercial proposals
- Ensure all required documents (licenses, certifications, financials) are accurate and up to date
- Coordination
- Collaborate with internal departments (sales, finance, legal, technical teams)
- Liaise with external vendors or partners when required
- Compliance & Submission
- Ensure bids meet all technical, legal, and financial requirements
- Submit tenders before deadlines via online portals or physical submission
- Costing & Pricing
- Assist in cost estimation and pricing strategy
- Maintain competitiveness while ensuring profitability
- Follow-up & Tracking
- Track submitted tenders and maintain records
- Follow up on bid status, clarifications, and results
- Database Management
- Maintain a database of past tenders, results, and client information
- Keep records of tender documents for future reference
Required Skills & Qualifications
- Bachelor’s degree (Business Administration, Engineering, or related field)
- Experience in tendering, bidding, or procurement (1–5+ years typically)
- Strong knowledge of tender portals (e.g., government e-procurement systems)
- Excellent documentation and organizational skills
- Good communication and coordination abilities
- Attention to detail and deadline management
- Proficiency in MS Office (especially Excel and Word)
Preferred Skills
- Experience with contract management
- Knowledge of industry-specific regulations (construction, IT, etc.)
- Analytical and negotiation skills
Pay: ₹15,000.00 - ₹40,000.00 per month
Work Location: In person
