A Billing Executive in a fire-fighting/fire-safety company typically handles billing for fire alarm systems, fire hydrant systems, sprinkler systems, firefighting equipment, AMC, servicing, installation, testing and inspection work. Similar fire-industry roles emphasize invoicing, payment tracking, customer accounts, reporting and resolving billing discrepancies. PPlacement India+1
Key Responsibilities
- Prepare sales, service, AMC, installation and maintenance invoices accurately and on time.
- Prepare GST tax invoices, debit notes and credit notes as required.
- Verify Purchase Orders (PO), Work Orders, Delivery Challans, Service Reports, Job Completion Reports and supporting documents before billing.
- Prepare bills for:
- Fire hydrant and sprinkler systems
- Fire alarm systems
- Fire extinguishers and firefighting equipment
- Fire pump installation/service
- Annual Maintenance Contracts (AMC)
- Fire safety inspection, testing and servicing
- Repair and replacement works
- Coordinate with the Sales, Projects, Service and Site teams to collect completed-job details for billing.
- Check agreed rates, quantities, GST, discounts and payment terms as per PO/contract.
- Submit invoices to customers through email, courier or customer/vendor portals.
- Maintain an updated billing tracker and records of submitted and pending invoices.
- Follow up with customers for invoice approval and outstanding payments.
- Coordinate with Accounts for receivable reconciliation and payment updates.
- Handle customer queries related to invoices and resolve billing discrepancies.
- Maintain proper soft-copy and hard-copy documentation for audit and management review.
- Prepare daily, weekly and monthly billing/MIS reports.
- Ensure timely billing closure and minimize invoice rejections.
Required Skills & Qualification
- Graduate, preferably B.Com / BBA / Commerce.
- 1–3 years of experience in billing/accounts; experience in fire-fighting, fire-safety, engineering, construction or facility-management companies is preferred.
- Good knowledge of GST billing and basic accounting.
- Strong knowledge of MS Excel.
- Experience with Tally, ERP or accounting/billing software is an advantage.
- Good knowledge of invoice, PO, challan and service documentation.
- Good communication and coordination skills.
- Strong attention to detail and numerical accuracy.
- Ability to follow up with customers and internal teams professionally.
Preferred Candidate
A candidate who has handled service/AMC billing and project billing, understands PO-based invoicing, GST, Excel and payment follow-ups would be particularly suitable for a fire-fighting company. Current billing job descriptions commonly include invoice verification, GST, documentation, reconciliation, collections and MIS reporting. I
Pay: ₹30,000.00 - ₹45,000.00 per month
Benefits:
- Cell phone reimbursement
- Provident Fund
Work Location: In person
