Job Title: Billing Executive cum Dispatch Executive
Department: Accounts & Logistics / Operations
Reports To: Finance Manager / Logistics Manager
Location: Coimbatore, Tamil Nadu
Job Type: Full-time
Job Overview
We are seeking an organized, detail-oriented Billing Executive cum Dispatch Executive to join our operations team. In this dual-function role, you will be responsible for managing end-to-end invoicing and billing operations while coordinating the accurate and timely dispatch of orders. The ideal candidate will have strong administrative skills, proficiency in accounting/inventory software, and experience handling courier/logistics documentation.
Key Responsibilities 1. Billing & Invoicing
- Generate accurate commercial invoices, tax invoices, debit/credit notes, and delivery challans in accounting software (e.g., Tally, Zoho, SAP).
- Verify purchase orders (POs), price lists, discounts, and terms before generating bills.
- Ensure full compliance with relevant tax regulations (GST, sales tax, e-way bill generation).
- Maintain accurate records of billing transactions, receipts, and customer accounts.
- Reconcile billing data with inventory records and resolve billing discrepancies or errors promptly.
2. Dispatch & Logistics Management
- Prepare dispatch documentation, including material gate passes, packing lists, consignment notes, and courier slips.
- Coordinate with warehouse/inventory teams to ensure items are picked, packed, and labeled correctly according to the billing invoice.
- Schedule pick-ups and manage relationships with third-party logistics (3PL) vendors, transporters, and courier services.
- Generate and assign E-Way Bills for outgoing shipments.
- Track outbound shipments to ensure timely delivery and update customers or internal teams on status.
- Address transit delays, missing packages, or damaged goods with logistics partners.
Required Qualifications & Skills
- Education: Bachelor’s degree in Commerce (B.Com), Business Administration (BBA), Logistics, or a related field.
- Experience: 1–3 years of experience in billing, invoicing, store assistance, or dispatch administration.
- Software Proficiency:
- Hands-on experience with accounting software Zoho ERP.
- Proficiency in Microsoft Office, particularly MS Excel (VLOOKUP, Pivot Tables, basic formulas) and MS Word.
- Taxation Knowledge: Good understanding of local tax structures, GST invoicing, and E-Way Bill procedures.
- Key Soft Skills:
- High attention to detail and accuracy with data entry.
- Strong organisational and time-management skills.
- Good written and verbal communication skills for liaising with vendors, transporters, and internal teams.
Warm Regards
90-25-18-83-45
[email protected] / [email protected]
Pay: ₹10,020.02 - ₹15,000.00 per month
Benefits:
- Cell phone reimbursement
- Flexible schedule
- Food provided
- Internet reimbursement
- Leave encashment
- Provident Fund
Work Location: In person
