About the Organization
EJF Real Estate Services and The Nabo Group are growing organizations focused on real estate investment and property/HOA management across multiple regions. Our operations rely heavily on structured document management, secure collaboration, and scalable systems to support property portfolios, boards, and internal teams.
We are undergoing a transformation to modernize and standardize our Microsoft 365 environment, with a strong focus on SharePoint Online, governance, and operational efficiency.
Overview
We are seeking an experienced Microsoft 365 Solutions Specialist (SharePoint, Teams & Governance) to design and implement a scalable, secure, and governance-driven collaboration environment tailored to a multi-entity real estate and property management organization within the Corporate IT Department.
This role will focus on building a structured and standardized environment across SharePoint Online, Microsoft Teams, OneDrive, and Microsoft Entra ID, enabling efficient document management, controlled access, and future-ready AI and automation capabilities.
The ideal candidate is a strategic architect, not just an administrator, with experience designing environments that support distributed teams, regional operations, and complex permission models.
Duties & Responsibilities:
Architecture & Design:
- Design enterprise-grade SharePoint Online architecture aligned to:
- - Properties / communities (HOAs)- Regions / portfolios- Internal departments (Finance, Operations, Legal, etc.)
- Implement a hub-and-spoke model with clear hierarchy and navigation
- Define scalable information architecture:
- Metadata vs folder structures- Content types and taxonomy- Standardized document libraries
- Establish site provisioning models and templates for repeatable property onboarding
- Align SharePoint with Microsoft Teams and OneDrive usage patternsGovernance & Compliance:
- Develop and document a SharePoint governance framework tailored to property management operations:
- - Naming conventions (properties, regions, departments)- Site lifecycle management (onboarding/offboarding properties)- Permission models (board members, internal staff, vendors)
- Implement data governance and compliance controls:
- Retention policies for property records and financial documents- Sensitivity labels and secure document handling- External sharing controls for board members and third parties
- Ensure alignment with real estate and property management operational needsMicrosoft 365 Integration:
- Architect seamless integration across:
- - SharePoint Online- Microsoft Teams (for property and internal collaboration)- OneDrive (personal vs organizational data boundaries)- Microsoft Entra ID (Azure AD)
- Design scalable identity and access strategies:
- Role-based access (internal staff, board members, vendors)- Group-based provisioning- Conditional access awarenessAutomation & AI Readiness:
- Structure SharePoint for Microsoft Copilot readiness (clean, well-organized data)
- Identify opportunities for:
- - Power Automate workflows (approvals, document routing, onboarding)- Process automation for property management operations
- Improve search, discoverability, and document intelligenceMigration & Optimization:
- Assess current SharePoint and file storage environments
- Identify gaps, duplication, and inefficiencies
- Develop a migration and consolidation strategy
- Optimize usability for both:
- - Internal teams- Non-technical users (property managers, board members)Documentation & Knowledge Transfer:
- Deliver:
- - Architecture diagrams- Governance framework documentation- Implementation and rollout roadmap
- Provide knowledge transfer to internal IT leadership and support teams
Required Qualifications:
- 5+ years of experience with SharePoint Online (modern experience required)
- 5+ years across the Microsoft 365 ecosystem
- Proven experience designing enterprise or multi-entity SharePoint architectures
- Strong understanding of:
- - Microsoft Teams & SharePoint integration- Microsoft Entra ID (Azure AD)- Complex permission and access control models
- Experience with:
- Metadata and taxonomy design- Governance frameworks- Scalable site provisioning strategies
Preferred Qualifications:
- Experience supporting property management, real estate, or HOA environments
- Experience with multi-entity or portfolio-based organizations
- Familiarity with:
- - Microsoft Purview (retention, compliance, labeling)- Power Platform (Power Automate, Power Apps)- Microsoft Copilot readiness and data structuring
- Microsoft certifications (nice to have):
- MS-100 / MS-101- MS-700- SharePoint / M365 certificationsWorking Hours: 9:00 am – 5:00 pm EST; Monday – Friday (US time zones)
Benefits: HMO and PTO after 90 days.
Pay: ₹851.28 - ₹945.87 per hour
Benefits:
- Health insurance
- Paid time off
- Work from home
Work Location: Remote
