Dear Candidate,
We are looking for a motivated and organized Office Assistant & Executive to support the day-to-day administrative and operational activities of our logistics office.
Key Responsibilities
- Manage day-to-day office administration and maintain office records.
- Handle incoming calls, emails, courier, and office correspondence.
- Coordinate with Operations, Transport, Warehouse, and Branch teams.
- Follow up with drivers, transporters, and branches for Proof of Delivery (POD) and ensure timely submission.
- Verify, scan, upload, and maintain POD records in the system.
- Prepare and maintain shipment-related documents, invoices, LR (Lorry Receipt), e-Way Bills, and delivery records.
- Update shipment status and customer information in the ERP/TMS system.
- Maintain daily dispatch, delivery, and vehicle movement reports.
- Coordinate with customers regarding shipment status and POD availability.
- Support billing by ensuring all required logistics documents are available.
- Track pending PODs and coordinate with branches for timely closure.
- Maintain transport vendor records and vehicle documentation.
- Prepare MIS reports using MS Excel.
- Maintain employee attendance, office records, and filing.
- Coordinate office supplies, vendor payments, and general administrative activities.
- Assist HR, Operations, and Accounts with administrative support.
- Ensure all operational documents are properly filed and easily accessible.
- Perform other administrative and operational tasks assigned by the Reporting Manager.
Requirements
- Diploma/Any Graduate (B.Com, BBA, BA, B.Sc, or equivalent).
- Freshers and candidates with up to 2 years of experience are welcome to apply.
- Experience in a Logistics, Transport, Courier, or Supply Chain company is preferred.
- Knowledge of POD management, LR, e-Way Bill, and shipment documentation is an added advantage.
- Good knowledge of MS Excel, Word, and Outlook.
- Good communication, coordination, and organizational skills.
- Immediate joiners preferred.
Pay: ₹15,000.00 - ₹20,000.00 per month
Work Location: In person
