LEDFlex Group was established in 2010 after identifying a gap in the market for a more comprehensive range of linear lighting products and has now grown into a leading technology supplier. We design, develop and manufacture LED lighting solutions for the UK and International markets. At LEDFlex we continue to lead the way in performance, efficiency and ecological friendly exterior and interior projects.
At LEDFlex Group, events are more than logistics. They are experiences that bring together the global lighting design community through meaningful conversations, immersive environments, and carefully curated moments across some of the industry’s leading international exhibitions and private gatherings.
From architectural lighting showcases and global trade fairs to exclusive designer experiences and brand launches, we are looking for an experienced Events Coordinator who can help orchestrate complex, high-level events across multiple countries with precision, creativity, and confidence.
This role is ideal for someone highly organised, proactive, people-oriented, and capable of managing moving parts across global teams and time zones while ensuring every event is delivered to the highest standard.
Roles and Responsibilities:
- Coordinate and manage international events from planning through execution across multiple regions and venues.
- Liaise with internal departments including Sales, Marketing, Design, Product, Operations, and Leadership teams to gather approvals, materials, updates, and deliverables required for each event.
- Work closely with global stakeholders, suppliers, agencies, venues, and production teams across different countries and time zones.
- Manage event timelines, logistics, travel, accommodation, shipping, schedules, budgets, and operational requirements to ensure smooth delivery.
- Prepare and maintain key event documentation including production schedules, briefing decks, guest lists, RSVP trackers, run sheets, and post-event reports.
- Support the execution of exhibitions, trade shows, launches, workshops, networking events, and hospitality experiences globally.
- Act as the central coordination point across teams, ensuring clear communication and alignment throughout the event lifecycle.
- Work alongside creative and marketing teams to ensure branding, guest experience, and communication materials align with the LEDFlex vision.
- Build and maintain strong industry relationships within the lighting, architecture, and design community.
- Be proactive, street-smart, and resourceful when handling fast-paced event environments and last-minute challenges.
- Confidently manage vendors, suppliers, and external partners while negotiating timelines, costs, and deliverables effectively.
- Anticipate issues before they arise, problem-solve quickly, and keep projects moving forward under pressure.
- Coordinate international event execution remotely from India, while supporting on-site delivery where required, including occasional international travel.
Key Skills Required:
- 3–4 years of experience in event coordination, event management, brand experiences, or similar roles.
- Excellent spoken and written English communication skills.
- Strong organisational and multitasking abilities with exceptional attention to detail.
- Comfortable managing multiple global projects simultaneously under tight deadlines.
- Confident communicating with senior stakeholders, international teams, and external partners.
- Creative mindset with the ability to contribute ideas towards guest experience and event concepts.
- Experience working on international exhibitions, luxury events, B2B events, hospitality events, or design industry events is highly desirable.
- Strong proficiency in Microsoft Office, Google Workspace, and presentation/document preparation.
- Ability to work independently while coordinating across multiple departments.
- Flexible and adaptable to different working hours when coordinating international events.
- Passion for design, architecture, lighting, luxury brands, or experiential events is a plus.
Experience: 3 to 4 Years
What You’ll Get Working with LEDFlex:
- Will have a Competitive Salary (depending on experience, negotiable).
- Desirable Working Hours: Monday to Friday, 10:00 AM - 7:00 PM, 5:00 PM – 2:00 AM, with a one-hour lunch break.
- Annual Leave: As per labor laws.
- Opportunity to work in a dynamic and supportive team environment with room for personal and professional growth.
- Location: Madhapur, Hyderabad
How to Apply:Interested candidates are invited to send their resumes to
[email protected] with the subject line
"Events Coordinator Application." 