KEY RESPONSIBILITIES
Executive & Calendar Management
▪ Manage MD’s calendar meetings, appointments, and priorities
▪ Coordinate meetings with HODs, clients, vendors, and government officials
▪ Prepare agendas, compile briefs, and record Minutes of Meeting (MOM)
▪ Track and follow up on all MD’s action items to closure Communication & Correspondence
▪ Draft letters, emails, memos, and official notices on MD’s behalf
▪ Handle incoming calls, emails, and visitors filter and prioritize
▪ Act as first point of contact for MD’s office at all levels
▪ Liaise between MD and department heads for smooth information flow Travel & Logistics Coordination
▪ Arrange domestic & international travel flights, hotels, visas, itineraries
▪ Coordinate guest management, hospitality, and transport logistics
▪ Manage MD’s expense tracking and reimbursement reconciliation SKILLS & COMPETENCIES Documentation & Confidential Records
▪ Prepare business documents, presentations, and MIS reports for MD
▪ Maintain secure physical and digital filing systems for MD’s office
▪ Handle legal, HR, and financial documents with absolute confidentiality
▪ Compile departmental dashboards and consolidated reports for MD’s review Office & Event Administration ▪ Coordinate company events, board meetings, and executive conferences ▪ Manage MD’s office inventory, stationery, and vendor coordination
▪ Support HR admin joining formalities, attendance inputs, exit docs
▪ Ensure smooth daily operations of MD’s office at all times Stakeholder & Vendor Coordination
▪ Interface with banks, government offices, auditors, and legal counsel
▪ Prepare and submit compliance correspondence as directed by MD
▪ Coordinate with departments for timely delivery of MD’s directives
Skills requred:
Technical Skills
▪ MS Office Suite Word, Excel, PowerPoint, Outlook (proficient)
▪ Calendar & scheduling tools (Google / Outlook Calendar)
▪ HRMS / ERP tools SAP, ZOHO, or similar (preferred)
▪ MIS reporting, data compilation, and presentation design
▪ Travel booking portals and expense management tools PREFERRED CANDIDATE PROFILE Behavioural Competencies
▪ Absolute discretion and professional confidentiality
▪ Excellent written & verbal communication English and Tamil
▪ Strong organizational, multitasking, and prioritization ability
▪ Proactive and self-driven with sharp attention to detail
▪ Calm under pressure; adaptable to a fast-paced executive environment
PREFERRED CANDIDATE PROFILE
Prior experience as PS / EA / PA to MD, Director, or C-suite executive
▪ Background in manufacturing / engineering / industrial companies preferred
▪ Familiarity with statutory correspondence Factory, Labour, GST notices
▪ Coimbatore-based or willing to relocate immediately
▪ Immediate or short-notice availability preferred
Pay: ₹30,000.00 - ₹50,000.00 per month
Benefits:
- Cell phone reimbursement
- Flexible schedule
- Paid sick time
Work Location: In person
