Hiring: Executive Assistant to Director
Location: Surat, Gujarat
Job Type: Full-time
About the Role Summary : A highly organised, presentable and tech-enabled Executive Assistant who runs the principal's travel, finances, calendar and information flow with precision maximising productivity and cost-efficiency while exercising sound judgement and discretion.
KRA / Focus Area
Key Responsibilities
KPI — How Success Is Measured
1. Travel Management (Primary)
End-to-end travel: flights, hotels, visas, ground transport, itineraries domestic & international. Anticipate needs, build buffer time, manage disruptions in real time.
100% of trips booked & confirmed ≥48 hrs before departure; zero missed connections/check-ins; single consolidated itinerary per trip shared in advance.
2. Credit Card & Expense Management
Track & reconcile all 22 cards: statements, due dates, reward optimisation, fraud checks. Tag every expense to the correct entity (WFC, BNI, hotels, personal).
Zero late fees / interest charges; 100% expenses tagged to correct entity within 7 days; monthly card-wise reconciliation submitted.
3. Calendar & Opportunity Management
On the calendar across all entities. Schedule, prioritise & protect time; flag conflicts; ensure no opportunity, meeting or commitment is dropped.
Zero double-bookings; same-day response on scheduling; weekly look-ahead shared every Friday.
4. Email & Communication Triage
Monitor inbox, ensure every mail is replied or routed to the right person, track pending responses to closure.
Inbox triaged twice daily; zero mail unactioned >48 hrs; pending-reply tracker maintained.
5. MIS & Reporting Dashboard
Consolidate MIS from all businesses into one live dashboard; keep it current and shared.
Dashboard updated daily; weekly MIS summary delivered every Monday; flagged variances escalated proactively.
6. Memory Keeping
Capture every holiday/key trip into the curated coffee-table book photos, notes, layout.
Each holiday documented within 30 days of return; book kept current.
7. AI-Enabled Productivity
Use AI tools (drafting, research, summaries) with application of mind to raise output and accuracy never blind copy-paste.
Demonstrable time saved on recurring tasks; outputs verified before submission.
Core Competencies & Conduct
Presentable & professional in appearance and communication Cost-conscious always the most productive, most cost-effective option Discreet with confidential financial and business information Proactive, anticipates needs, owns problems to closure Fluent with travel, banking and AI productivity tools.
Review Cadence: Daily check-in | Weekly MIS review (Mondays) | Monthly KPI scorecard.
Language Proficiency
How to Apply
Interested candidates may share their updated CV at:
[email protected] WhatsApp: 7011937168
Pay: ₹30,000.00 - ₹40,000.00 per month
Work Location: In person
