The Personal Secretary to the Managing Director provides high-level administrative, organizational, and secretarial support to ensure the efficient operation of the Managing Director's office. The role involves managing schedules, coordinating meetings, handling correspondence, maintaining confidentiality, and facilitating communication between the MD and internal/external stakeholders.
Key ResponsibilitiesAdministrative Support
- Manage the Managing Director's calendar, appointments, and travel arrangements.
- Organize and coordinate meetings, conferences, and business events.
- Prepare agendas, presentations, reports, and meeting materials.
- Record, prepare, and distribute meeting minutes when required.
- Maintain filing systems and office records, both electronic and physical.
Communication Management
- Screen and manage incoming calls, emails, and correspondence.
- Draft, review, and respond to letters, emails, and other communications on behalf of the MD.
- Serve as a liaison between the MD and employees, clients, suppliers, government agencies, and other stakeholders.
- Ensure timely follow-up on action items and pending matters.
Coordination and Scheduling
- Coordinate internal and external meetings.
- Arrange domestic and international travel, including flights, accommodations, visas, and itineraries.
- Monitor deadlines and remind the MD of important commitments and priorities.
Document Management
- Prepare confidential reports, presentations, and business documents.
- Maintain accurate records and ensure secure handling of sensitive information.
- Assist in preparing board meeting documents and executive reports.
Office and Executive Support
- Manage expenses, reimbursements, and executive office budgets where applicable.
- Coordinate special projects and assignments as directed by the MD.
- Assist with event planning and executive hospitality arrangements.
- Perform other administrative duties as assigned
Pay: ₹35,000.00 - ₹65,000.00 per month
Benefits:
- Cell phone reimbursement
- Food provided
Work Location: In person
