Job Description – Accountant-cum-Office Assistant
Company: Lalson Tools Corporation
Location: Focal Point, Patiala, Punjab
Position: Accountant-cum-Office Assistant
Department: Accounts & Administration
Reporting To: Management
Employment Type: Full-Time
Job Summary
We are looking for a responsible, organized, and detail-oriented Accountant-cum-Office Assistant to manage day-to-day accounting activities along with general office administration at our manufacturing facility.
The candidate will be responsible for maintaining accurate financial records, handling invoices and payments, coordinating with vendors/customers, supporting statutory and banking-related work, and ensuring smooth day-to-day office operations.
Key ResponsibilitiesAccounts & Finance
- Maintain day-to-day accounting records and ensure timely posting of transactions.
- Prepare and record sales and purchase invoices, receipts, payments, journal entries, and other accounting documents.
- Maintain cash book, bank book, purchase register, sales register, and expense records.
- Handle petty cash and maintain proper supporting documents for expenses.
- Perform bank, customer, and vendor ledger reconciliations.
- Follow up on outstanding customer payments and maintain receivable records.
- Verify vendor invoices, supporting documents, and payment requirements.
- Assist in preparing monthly financial statements and management reports.
- Maintain proper documentation and filing of accounting records.
- Coordinate with external CA/auditor for accounting, audit, and financial documentation.
- Assist with GST, TDS, and other statutory compliance requirements as applicable.
- Support preparation and submission of required financial/statutory information.
Factory & Purchase Support
- Maintain records related to purchases, raw materials, consumables, and other factory expenses.
- Coordinate with suppliers regarding invoices, payment status, and required documents.
- Verify purchase bills against purchase orders/receiving records wherever applicable.
- Maintain proper documentation for factory-related expenses and transactions.
- Assist management in tracking operational expenses and purchases.
Office Administration
- Handle routine office correspondence, documentation, and record keeping.
- Maintain physical and digital files in an organized manner.
- Prepare letters, reports, statements, and other office documents as required.
- Handle incoming and outgoing communication, emails, and calls.
- Coordinate with vendors, customers, banks, consultants, and other external parties.
- Maintain office supplies and coordinate procurement of routine stationery and administrative requirements.
- Assist management with day-to-day administrative tasks.
- Maintain confidentiality of financial and company information.
Required Skills
- Good knowledge of basic accounting principles and bookkeeping.
- Working knowledge of Tally / Tally Prime or similar accounting software.
- Good knowledge of MS Excel and MS Office.
- Basic understanding of GST and TDS.
- Good numerical and analytical skills.
- Strong attention to detail and accuracy.
- Good communication and coordination skills.
- Ability to maintain proper records and documentation.
- Ability to work independently and meet deadlines.
- Honest, reliable, and trustworthy with financial information.
Educational Qualification
- B.Com / M.Com preferred.
- Candidates with relevant accounting qualifications or equivalent practical experience may also be considered.
Experience
- 2–5 years of relevant experience in accounting and office administration preferred.
- Experience in a manufacturing/factory environment will be an added advantage.
- Freshers with strong accounting fundamentals and good computer skills may also be considered for a junior role.
Preferred Candidate Profile
The ideal candidate should be:
- Detail-oriented and disciplined.
- Comfortable handling both accounting and administrative responsibilities.
- Proficient in Excel and accounting software.
- Capable of coordinating with factory staff, vendors, customers, and management.
- Willing to take ownership of routine tasks and ensure timely completion.
- Based in or around Patiala would be preferred.
Key Performance Indicators (KPIs)
- Accuracy and timely completion of accounting entries.
- Timely reconciliation of bank, customer, and vendor accounts.
- Proper maintenance of invoices, vouchers, and supporting documents.
- Timely follow-up on receivables and payables.
- Compliance with applicable accounting and statutory requirements.
- Efficient handling of office administration and documentation.
- Accuracy and reliability of reports provided to management.
Salary: As per experience and company norms.
Joining: Immediate / As per availability.
Pay: ₹10,000.00 - ₹14,000.00 per month
Benefits:
Work Location: In person
