Job Title: Executive Assistant to Management
Company: SYS Developers
Industry: Real Estate / Construction
Location: Gurgaon, Haryana
Employment Type: Full-time
Working Days: 6 Days a Week
Experience: 5–10 Years
CTC: ₹4.80 LPA – ₹7.20 LPA
Education: Bachelor's degree in Business Administration, Commerce, Management, or a related field. MBA is preferred.
Job Summary
SYS Developers is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide strategic administrative and operational support to senior leadership. The ideal candidate will be responsible for managing schedules, coordinating with internal departments and external stakeholders, tracking business priorities, preparing reports, and ensuring the smooth execution of management directives. The role demands exceptional organizational skills, confidentiality, and the ability to work in a fast-paced environment.
Key Responsibilities:
Executive & Administrative Support
- Manage the calendars, appointments, meetings, and travel schedules of senior management.
- Organize meetings, prepare agendas, and record Minutes of Meeting (MoM).
- Draft, review, and manage official correspondence, emails, presentations, and business documents.
- Maintain confidential files, agreements, reports, and other important records.
Coordination & Follow-ups
- Act as a liaison between management and internal departments to ensure timely execution of tasks.
- Track pending action items and follow up with teams on deadlines and deliverables.
- Coordinate with clients, consultants, vendors, contractors, and external stakeholders.
- Ensure timely communication and seamless coordination across departments.
Reporting & Documentation
- Prepare MIS reports, presentations, dashboards, and management summaries.
- Compile business data and project updates for management review.
- Assist in preparing proposals, contracts, and other business documentation.
- Maintain organized records and documentation for easy retrieval.
Project & Business Support
- Monitor project progress and provide regular status updates to management.
- Assist in planning, coordinating, and executing strategic initiatives.
- Support management in business development activities and operational planning.
- Conduct market research and compile information as required.
Travel & Event Management
- Arrange domestic travel, accommodation, and transportation for management.
- Coordinate business meetings, client visits, and company events.
- Manage travel itineraries and expense documentation.
Confidentiality & Compliance
- Handle confidential business information with the highest level of discretion.
- Ensure compliance with company policies and documentation standards.
- Maintain professionalism while representing management in internal and external interactions.
Required Skills
- Excellent verbal and written communication skills.
- Strong organizational, coordination, and multitasking abilities.
- Outstanding follow-up and time-management skills.
- High level of professionalism, integrity, and confidentiality.
- Strong analytical and problem-solving capabilities.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
- Ability to prepare professional reports, presentations, and business documents.
- Ability to work independently and manage multiple priorities in a fast-paced environment.
Preferred Qualifications
- 5 to 10 years of experience as an Executive Assistant, Executive Coordinator, or similar role supporting senior management.
- Experience in the Real Estate or Construction industry will be preferred.
- Familiarity with project coordination, documentation, and MIS reporting.
- Experience working directly with Directors, Founders, or Senior Leadership.
What We Offer
- Competitive compensation package.
- Opportunity to work closely with senior leadership.
- Professional and collaborative work environment.
- Career growth and learning opportunities within the organization.
Pay: ₹420,000.00 - ₹720,000.00 per year
Work Location: In person
