Job Description – ISO Quality Executive / ISO Documentation Coordinator
Job Summary :
The ISO Quality Executive is responsible for maintaining, implementing, and improving the organization's Quality Management System (QMS) in compliance with ISO standards. The role involves preparing and controlling ISO documentation, coordinating internal and external audits, monitoring corrective actions, ensuring regulatory compliance, and supporting continuous improvement initiatives across all departments.
Key Responsibilities
ISO Documentation & Control :
- Prepare, review, update, and maintain ISO documentation including Quality Manuals, Procedures, SOPs, Work Instructions, Process Flow Charts, Forms, and Records.
- Ensure all controlled documents are properly approved, distributed, revised, and archived.
- Monitor document retention and record management as per company requirements.
Quality Management System (QMS) :
- Support the implementation, maintenance, and continual improvement of ISO 9001:2015 and other applicable management systems.
- Ensure compliance with company policies, customer requirements, statutory regulations, and ISO standards.
- Assist departments in developing and standardizing processes and procedures.
Audit Management :
- Coordinate internal audits, external audits, customer audits, and third-party certification audits.
- Prepare audit schedules, checklists, reports, and supporting documentation.
- Track audit observations, non-conformities, corrective actions, and preventive actions until closure.
- Ensure timely implementation and effectiveness verification of corrective actions.
Compliance & Continuous Improvement:
- Conduct risk assessments and process reviews to identify improvement opportunities.
- Support CAPA (Corrective and Preventive Action) activities and root cause analysis.
- Participate in Management Review Meetings and prepare relevant reports.
- Assist in maintaining compliance with ISO 14001, ISO 45001, EcoVadis, and customer-specific requirements where applicable.
Requirements & Qualifications:
- Bachelor’s Degree or Diploma in Mechanical, Electrical, Production, Industrial Engineering, or related field.
- Minimum 2–5 years of experience in ISO documentation, quality assurance, compliance, or QMS management.
- Strong knowledge of ISO 9001:2015 requirements and document control systems.
- Knowledge of ISO 14001, ISO 45001, and EcoVadis requirements is an added advantage.
- Basic understanding of power equipment, machinery, fabrication processes, manufacturing operations, and heat exchangers.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint).
- Excellent documentation, communication, analytical, and organizational skills.
- Ability to manage multiple tasks, prioritize work, and meet deadlines.
Key Competencies :
- ISO Documentation & Document Control
- Internal & External Audit Coordination
- QMS Compliance ManagemenT
- Report Writing & Documentation
- Cross-Functional Coordination
- Time Management & Attention to Detail
Salary: 15,000 – 25,000 per month ( Based on Qualification, Experience, and Performance )
Pay: ₹15,000.00 - ₹25,000.00 per month
Work Location: In person
