Job Summary
The Secretary to the Principal/Dean will provide high-level administrative, secretarial, and coordination support to the Principal/Dean. The position requires excellent organizational, communication, interpersonal, and time-management skills, along with the ability to handle confidential information and coordinate effectively with faculty, staff, students, parents, management, and external stakeholders.
Key Responsibilities
- Manage the Principal/Dean’s daily calendar, appointments, meetings, and schedules.
- Handle official correspondence, emails, letters, notices, and communications on behalf of the Principal/Dean.
- Prepare meeting agendas, minutes, reports, presentations, and other official documents.
- Coordinate meetings with Heads of Departments, faculty members, administrative staff, students, parents, and external visitors.
- Maintain confidential records, files, documents, and official communications.
- Follow up on instructions and action points issued by the Principal/Dean and ensure timely completion.
- Coordinate with various departments regarding academic, administrative, examination, admission, and institutional activities.
- Assist in organizing seminars, conferences, workshops, meetings, inspections, accreditation visits, and college events.
- Maintain records of important appointments, meetings, correspondence, and pending matters.
- Screen and prioritize telephone calls, emails, visitors, and requests requiring the Principal/Dean’s attention.
- Draft and proofread official letters, circulars, notices, reports, and other communications.
- Assist in preparing presentations, data summaries, reports, and documentation required by the management or regulatory bodies.
- Coordinate with university, government, accreditation, and other external agencies as required.
- Ensure timely circulation and implementation of official instructions.
- Maintain professionalism and confidentiality in all matters concerning the Principal/Dean’s office.
- Perform any other administrative responsibilities assigned by the Principal/Dean or Management.
Pay: ₹25,000.00 - ₹50,000.00 per month
Work Location: In person
