Purchase Executive Role Tasks
- Material Sourcing and Enquiry Management
- Float enquiries (RFQs) to approved vendors as per material requirements
- Collect quotations and ensure timely response from suppliers
- Maintain updated vendor database for all material categories
- Identify new vendors for better pricing and availability
- Quotation Comparison and Analysis
- Prepare Comparative Statements (CS) for all enquiries
- Compare price, delivery, and commercial terms
- Support Purchase Manager in finalizing vendors
- Maintain proper records of quotations and comparisons
- Purchase Order Execution
- Prepare Purchase Orders (POs) as per finalized terms
- Ensure accuracy in material specifications, quantity, and pricing
- Share POs with vendors and confirm acceptance
- Maintain proper documentation of all POs
- Follow-Ups and Expediting
- Regular follow-up with vendors for order confirmation and dispatch
- Track delivery schedules and ensure on-time material supply
- Coordinate for urgent and critical material requirements
- Update status of all open orders on a regular basis
- Coordination with Internal Teams
- Work closely with Planning, Production, Stores, and QA teams
- Understand material requirements and priorities clearly
- Inform teams about delivery timelines and delays
- Ensure smooth communication between vendors and internal teams
- Logistics and Delivery Coordination
- Coordinate with suppliers and transporters for dispatch planning
- Ensure receipt of required documents (Invoice, DC, MTC, etc.)
- Track material movement till receipt at plant/site
- Resolve issues related to shortages or damages
- Inventory and Material Tracking
- Monitor pending orders and material status
- Support in maintaining optimum stock levels
- Avoid delays by tracking critical and fast-moving items
- Update ERP/system with material and order details
- Documentation and Compliance
- Maintain records of RFQs, quotations, CS, POs, and invoices
- Ensure all documents are complete and properly filed
- Support audit requirements with proper documentation
- Follow company procurement processes and policies
- Vendor Communication and Relationship
- Maintain regular communication with suppliers
- Ensure timely response and follow-up discipline
- Handle basic negotiation and coordination as guided by Manager
- Build good working relationships with vendors
- Reporting and MIS
- Maintain daily tracker of enquiries, POs, and deliveries
- Share regular updates with Purchase Manager
- Prepare basic reports on order status and delays
- Highlight issues or risks proactively
- Task Execution and Accountability
- Ensure timely execution of all assigned procurement activities
- Follow up till closure of each task/order
- Maintain accuracy and attention to detail in all work
- Take ownership of tasks and deliver within timelines
This role focuses on execution, follow-ups, and coordination. Strong discipline, speed, and attention to detail are critical for success.
Job Types: Full-time, Permanent
Pay: From ₹25,000.00 per month
Work Location: In person
