Job Title: Admin Manager
Job Summary:
We’re hiring an Admin Manager to run day-to-day office, factory, and staff operations for our garments business. You’ll handle admin, HR support, compliance, and vendor coordination so production & sales teams can focus on work.
Key Responsibilities:
1.Office & Factory Administration
- Manage front office, housekeeping, security, pantry, and maintenance staff
- Handle office supplies, stationery, printer, internet, electricity, water, AC repairs
- Maintain hygiene & safety in factory, showroom, warehouse as per compliance
- Supervise canteen, drinking water, washrooms, staff transport if any
2. HR & Staff Management
- Handle attendance, leave, shift planning for 50-300 staff: tailors, cutters, helpers, packers
- Coordinate recruitment with HR - job posting, interviews, joining formalities
- Manage PF, ESI, payroll data collection, overtime sheets, labor compliance
- Resolve staff grievances, maintain discipline, handle local labor issues
3. Vendor & Facility Management
- Deal with vendors: security agency, housekeeping, canteen, transport, courier
- Negotiate AMCs for machinery, AC, fire safety, pest control, generator
- Renew licenses: Factory License, Trade License, Fire NOC, Pollution NOC
- Track rent, electricity, water bills and ensure timely payments
4. Compliance & Documentation
- Maintain all registers: attendance, wages, overtime, accident, inspection files
- Handle inspections - Labor Dept, Factory Inspector, Fire Dept, Police
- Keep employee files, ID cards, appointment letters, asset issuance records
- Ensure CCTV, biometric, fire extinguishers are working
5. Asset & Logistics Support
- Manage company assets: laptops, mobiles, furniture, factory equipment
- Coordinate for repairs of sewing machines, cutting tables, diesel for generator
- Handle incoming/outgoing courier, material gate passes, visitor management
- Support accounts team with bills, petty cash, expense vouchers
Education / Qualification
.Education: Graduate in any field. MBA/PGDM in HR/Admin preferred
Experience: 4-8 years in admin role. Garment/textile factory experience is a big plus
Skills: Labor law basics, vendor negotiation, MS Excel, Tally basics, tough on discipline
Knowledge: PF, ESI, Factory Act, must know Telugu labor handling
Work mode: In-person
Interview Location: Musiri,Trichy.
Benefits:
- Cell phone reimbursement
- Food provided
- Provident Fund
Work Location: In person
