About Us:
The Wedding Company is India's largest wedding planning and fulfillment company, managing an annual
GMV of $10M, and disrupting the $130bn market (4% of India's GDP). The Wedding Company has raised
a seed round from prominent investors like Arash Ferdowsi, Dropbox co-founder and Chaitanya
Ramalingegowda, Wakefit cofounder.
JOB DESCRIPTION
Position: Senior Wedding Planner.
Employment Type: Full Time.
Location: Bengaluru
Job Description:
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Initial Consultation & Concept Design
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Vision Mapping: Conduct deep-dive meetings with clients to define their wedding style, theme, color
palette, and priorities
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Mood Boarding: Create visual presentations and mood boards detailing decor, lighting, floral arrangements, and stage setups.
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Scope Definition: Establish clear event scopes, breaking down multi-day functions like Mehendi,
Sangeet, Haldi, and the Reception.
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NCR Vendor Sourcing & Management
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Vendor Selection: Match clients with curated options for decorators, caterers, photographers,
makeup artists, and entertainment. -
Contract Negotiation: Review vendor contracts, negotiate competitive pricing, and secure bookings
to lock in dates. -
Logistics Alignment: Coordinate technical requirements (sound, light, power loads) between the
venue and technical production teams.
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Budgeting & Financial Control
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Cost Allocation: Design a comprehensive budget spreadsheet distributing funds across categories
based on client priorities. -
Payment Scheduling: Set up and monitor payment tracking systems to ensure timely deposit
clearances to vendors. -
Expense Optimization: Identify cost-saving opportunities without compromising the aesthetic quality
or guest experience.
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Guest Experience & RSVP Management
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RSVP Tracking: Oversee the guest registration process, tracking final headcounts, dietary
restrictions, and special needs. -
Hospitality & Check-in: Coordinate airport transfers, hotel check-ins, welcome hamper distributions,
and helpdesk operations. -
Seating Matrices: Design complex floor plans and seating charts for formal sit-down dinners or VIP
lounges. -
Timeline Production & On-Site Coordination
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Master Itinerary: Build a minute-by-minute timeline covering vendor setup times, artist soundchecks,and ritual schedules.
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Backstage Management: Direct artists, emcees, and choreographers to ensure entry cues and stageperformances start on time.
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Vendor Supervision: Monitor catering food layouts, bar setups, and decor finishing touches beforeguest arrivals.
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Crisis Mitigation: Handle last-minute emergencies like weather shifts, technical failures, or vendordelays discreetly.
REQUIREMENTS & STATUTORY TERMS
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Experience: 7-10 years of wedding planning experience specifically within the Bengaluru luxury
wedding market.
