Executive Assistant
Location: Zirakpur
Experience: 2–5 Years
Employment Type: Full-Time
Reporting To: Director / Managing Director
Job Summary
We are looking for a highly organized, proactive, and professional Executive Assistant to provide administrative and operational support to senior management. The ideal candidate should be capable of managing schedules, coordinating meetings, handling confidential information, preparing reports, and ensuring smooth day-to-day coordination with internal teams and external stakeholders.
Key Responsibilities
- Manage the executive's calendar, appointments, meetings, and daily schedule.
- Coordinate meetings with clients, vendors, employees, and other stakeholders.
- Prepare meeting agendas, presentations, reports, minutes, and follow-up action points.
- Handle emails, correspondence, calls, and other communications on behalf of management.
- Maintain and organize important documents, records, and confidential information.
- Follow up with different departments on tasks, deadlines, and pending activities.
- Coordinate travel arrangements, hotel bookings, transportation, and itineraries when required.
- Prepare MIS reports, Excel sheets, presentations, and management updates.
- Assist management in tracking important projects, targets, and action items.
- Coordinate with internal departments to ensure timely completion of assigned tasks.
- Handle confidential and sensitive business information with discretion.
- Support management in day-to-day administrative and operational activities.
- Perform other responsibilities assigned by senior management.
Required Skills & Qualifications
- Bachelor's degree in Business Administration, Commerce, Management, or a related field.
- 2–5 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or similar role.
- Excellent communication and interpersonal skills.
- Strong proficiency in MS Office, especially Excel, Word, and PowerPoint.
- Excellent organizational and time-management skills.
- Ability to prioritize multiple tasks and meet deadlines.
- Strong follow-up and coordination skills.
- Professional appearance and communication.
- Ability to maintain confidentiality.
- Proactive attitude with strong attention to detail.
- Ability to work independently and take ownership of responsibilities.
Preferred Qualities
- Good understanding of business operations.
- Strong reporting and documentation skills.
- Comfortable coordinating with senior management and multiple departments.
- Problem-solving mindset.
- Ability to handle pressure and changing priorities.
- Willingness to take initiative and ensure tasks are completed without constant supervision.
What We Offer
- Professional and growth-oriented work environment.
- Opportunity to work closely with senior management.
- Learning and career development opportunities.
- Competitive salary based on experience and skills.
Pay: ₹12,683.02 - ₹18,000.00 per month
Work Location: In person
