Key Roles & Responsibilities
1. Financial Planning & Budgeting
- Prepare annual budgets and financial forecasts for the company.
- Monitor cash flow, revenue, operational costs, and profitability.
- Analyze financial performance of domestic tours, international packages, MICE, FITs, and group departures.
Develop cost-control strategies to maximize profit margins.
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2. Accounting & Bookkeeping
- Maintain accurate accounting records in Tally.
- Supervise day-to-day accounting activities including:
- Sales entries
- Purchase entries
- Journal vouchers
- Bank transactions
- Vendor payments
- Customer receipts
- Ensure proper ledger maintenance and chart of accounts.
3. Revenue & Profitability Management
- Monitor profitability of travel packages and corporate accounts.
- Calculate package costing, commissions, markups, GST, TCS, and service charges.
- Analyze revenue generated from airlines, hotels, visa services, insurance, and transport bookings.
- Prepare profit & loss statements for tours and events.
4. Accounts Payable & Receivable
- Manage vendor payments and customer collections.
- Ensure timely settlement of hotel, airline, DMC, transport, and supplier invoices.
- Track outstanding receivables and follow up on overdue payments.
Maintain proper aging reports for debtors and creditors.
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5. GST, Taxation & Compliance
- Ensure compliance with GST, TCS, TDS, and other statutory regulations.
- Prepare tax reports and assist in filing GST returns.
- Maintain records for audits and financial inspections.
- Coordinate with auditors, CA firms, and regulatory authorities.
6. Financial Reporting & MIS
- Generate daily, weekly, monthly, and quarterly financial reports.
- Prepare:
- Profit & Loss statements
- Balance Sheets
- Cash Flow reports
- MIS reports
- Revenue analysis reports
- Present financial insights to management for decision-making.
7. Bank Reconciliation & Cash Flow Management
- Perform bank reconciliations regularly.
- Monitor company cash flow and working capital.
- Manage petty cash and operational fund allocation.
- Ensure smooth fund availability for tour operations and vendor payments.
8. Vendor & Contract Financial Management
- Negotiate commercial terms with hotels, airlines, DMCs, and travel partners.
- Verify supplier contracts and payment schedules.
- Monitor advance payments, deposits, refunds, and cancellation charges.
9. Team Coordination & Leadership
- Supervise finance and accounts teams.
- Coordinate with operations, sales, visa, and ticketing departments.
- Ensure smooth financial coordination before service delivery.
- Train junior staff on accounting procedures and Tally operations.
10. Risk Management & Audit Support
- Identify financial risks and implement control measures.
- Ensure accuracy and transparency in financial processes.
- Support internal and external audits with proper documentation.
- Maintain confidentiality of financial and client data.
Skills Required
- Strong knowledge of Tally and advanced MS Excel.
- Knowledge of GST, TDS, TCS, and travel industry taxation.
- Financial analysis and budgeting skills.
- Strong analytical and problem-solving abilities.
- Attention to detail and organisational skills.
- Leadership and team management capabilities.
- Understanding of travel operations and package costing.
Preferred Qualifications
- Bachelor’s in Finance, Commerce, Accounting, or related field.
- CA/CPA/CMA qualification is an added advantage.
- Experience in travel agency, tour operations, hospitality, or aviation finance preferred.
- Knowledge of international transactions and foreign exchange handling is beneficial.
