Executive Assistant to the Managing Director (MD)
Company: Gruham Developers
Location: Surat, Gujarat
About the Role
Gruham Developers is looking for a highly organized, proactive, and trustworthy Executive Assistant to support the Managing Director in day-to-day business operations. This role requires excellent communication skills, strong coordination abilities, and complete confidentiality while managing executive schedules, meetings, and business priorities.
Key ResponsibilitiesExecutive Support
- Manage the MD's daily calendar, appointments, and business schedule.
- Coordinate internal and external meetings.
- Prepare meeting agendas, MOM (Minutes of Meeting), and ensure timely follow-ups.
- Prioritize tasks and reminders to ensure important deadlines are met.
Communication & Coordination
- Draft professional emails, letters, presentations, and business documents.
- Screen calls, emails, and visitors on behalf of the MD.
- Coordinate with department heads and ensure timely execution of assigned tasks.
- Act as the communication bridge between the MD and internal/external stakeholders.
Business Operations
- Track ongoing projects and prepare progress reports.
- Follow up with sales, marketing, HR, accounts, purchase, and site teams on pending work.
- Maintain confidential business records and documents.
- Prepare reports, MIS, and presentations using Excel and PowerPoint.
Travel & Event Management
- Arrange business travel, hotel bookings, transportation, and meeting schedules.
- Coordinate client meetings, corporate events, and business conferences.
- Assist in planning company events whenever required.
Administrative Responsibilities
- Maintain digital and physical filing systems.
- Handle confidential documents with complete discretion.
- Perform research and collect business-related information as required by the MD.
- Support special projects and strategic initiatives.
Required Skills
- Excellent communication skills in English, Hindi, and Gujarati.
- Strong proficiency in Microsoft Excel, Word, PowerPoint, and Google Workspace.
- Outstanding organizational and time management skills.
- Ability to multitask and work under pressure.
- High level of professionalism, integrity, and confidentiality.
- Strong problem-solving and follow-up skills.
Qualifications
- Bachelor's Degree (MBA preferred).
- 3–7 years of experience as an Executive Assistant, Personal Assistant, or similar executive support role.
- Experience in the Real Estate industry will be an added advantage.
more details Call / what'sapp : 9825356733
Pay: ₹25,000.00 - ₹35,000.00 per month
Benefits:
- Flexible schedule
- Paid sick time
- Paid time off
Work Location: In person
